Office Operations Manager

4 weeks ago

Swedesboro, New Jersey, United States HelloFresh Full time
Job Description

This is an onsite position Monday through Friday and is not eligible for hybrid work.

As the Office Manager overseeing kitchen operations and administrative functions, you will be the driving force behind creating a well-organized, efficient, and engaging workplace.

In this role, you will manage everything from tracking inventory and coordinating deliveries to leading employee engagement initiatives and planning in-office events.

You'll be responsible for ensuring the smooth daily setup of the office and providing key support to both onsite teams.

This position is perfect for someone who thrives on multitasking, enjoys collaborating with others, and is passionate about ensuring the office runs seamlessly while fostering a positive and organized environment.

Key Responsibilities:

  • Lead and manage a team of chefs, coordinating schedules, overseeing workflow, and ensuring efficient kitchen operations.
  • Manage administrative duties such as purchasing, invoicing, and coordinating office supplies.
  • Reconcile financials and manage the kitchen and office budget, ensuring cost-effective operations and timely reporting.
  • Ensure the office is set up daily, including resetting furniture, stocking office supplies, and conducting space walk-throughs.
  • Work in tandem with the site's Engagement Specialist to coordinate the setup and breakdown of in-office events such as lunch catering, meetings, and engagement events.
  • Track and manage kitchen and office supplies, placing orders as necessary to maintain stock levels.
  • Liaise with building personnel to receive deliveries and manage vendor relations for maintenance and repairs.
  • Manage maintenance vendor schedules and troubleshooting facility issues.
  • Lead initiatives aimed at improving office organization, aesthetics, and the overall employee experience.
  • Manage and track the kitchen and office budget, ensuring expenses stay within allocated limits and identifying opportunities for cost savings.
  • Serve as the primary onsite contact for employees, supporting cross-functional collaboration and problem-solving.

Requirements:

  • A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes.
  • Aesthetics are important, so this person should have a keen eye for detail and organization and have very high standards for a neat and organized office.
  • Comfortable with getting your hands dirty (literally and figuratively).
  • A customer-focused mindset - in this role, every onsite employee is your customer.
  • An ability to communicate clearly and effectively in both verbal and written form.
  • Able to perform the essential functions of the position with or without reasonable accommodation, including:
    • Regularly lifting and moving up to 30 pounds without assistance.
    • Stand and/or walk for prolonged periods.

Education and Experience:

  • High School Diploma or equivalent.
  • 3-5 years of continuous proven success managing administrative responsibilities.
  • Experience developing administrative processes and procedures.
  • Perfect attention to detail.
  • Excellent communication skills.
  • Able to perform administrative duties with minimal supervision and/or training.
  • Strong technical skills, including word processing, presentation and spreadsheet fluency; internet savvy.

  • Bilingual Production Operations Manager

    4 weeks ago

    Swedesboro, New Jersey, United States Jobot Full time

    Job DetailsWe are seeking a dynamic and experienced 1st Shift Production Manager to oversee all aspects of our manufacturing operations during the first shift.Key ResponsibilitiesDevelop and implement strategic plans to increase efficiency and effectiveness of production operations.Oversee daily production operations, ensuring that schedules, deadlines, and...

  • Production Manager

    4 weeks ago

    Swedesboro, New Jersey, United States Jobot Full time

    Job SummaryWe are seeking a dynamic and experienced Production Manager to oversee all aspects of our manufacturing operations during the first shift.Key ResponsibilitiesManage, plan, and coordinate production activities to ensure timely and cost-effective production targets.Develop and implement strategic plans to increase efficiency and effectiveness of...

  • Distribution Operations Manager

    4 weeks ago

    Swedesboro, New Jersey, United States Medtronic Full time

    At Medtronic, we're committed to delivering exceptional healthcare solutions that transform lives. As a Distribution Supervisor, you'll play a critical role in overseeing shipping and receiving operations, ensuring efficient handling of materials and products within our central warehouse environment.This position requires strong leadership skills to manage a...

  • Warehouse Operations Manager

    1 month ago

    Swedesboro, New Jersey, United States Aspire Bakeries Full time

    Aspire Bakeries is a leading North American baking company with a strong presence in the specialty frozen baked goods market. Our innovative food portfolio includes a wide range of products such as breads, artisan breads, buns, cookies, donuts, muffins, and pastries from beloved brands like La Brea Bakery, Otis Spunkmeyer, and Oakrun Farm Bakery.The...

  • Warehouse Operations Assistant

    4 weeks ago

    Swedesboro, New Jersey, United States Home Depot Full time

    Warehouse Support Role at Home DepotAs a key member of our team, you will be responsible for ensuring the smooth operation of our Distribution Center. Your primary duties will include scheduling inbound and outbound activities, maintaining inventory accuracy, and performing administrative tasks. If you are detail-oriented and enjoy working in a fast-paced...

  • Warehouse Operations Specialist

    4 weeks ago

    Swedesboro, New Jersey, United States Cardinal Health Full time

    Warehouse Associate Role at Cardinal HealthAs a key member of our warehouse team, you will be responsible for managing inventory levels by accurately counting and organizing medical supplies. You will also operate forklifts and other equipment to safely transport materials throughout the warehouse. Additionally, you will assist with receiving, storing, and...

  • Production Manager

    4 weeks ago

    Swedesboro, New Jersey, United States Jobot Full time

    Job Title: Production SupervisorAt Jobot, we are seeking a highly skilled and experienced Production Supervisor to oversee our production operations. As the Production Supervisor, you will guarantee that manufacturing remains a smooth and efficient process by monitoring employees and organizing workflows. You will be a key player in ensuring that our...

  • Maintenance Director of Operations

    2 weeks ago

    Swedesboro, New Jersey, United States Aspire Bakeries Full time

    Aspire Bakeries is a leading North American baking company specializing in specialty frozen baked goods, with a strong presence in the industry through its innovative food portfolio and 13 bakeries across the continent. We are committed to driving innovation, predicting consumer trends, and exceeding our customers' expectations by championing values such as...

  • Logistics Operations Coordinator

    4 weeks ago

    Swedesboro, New Jersey, United States United Parcel Service Inc. Full time

    Job Overview:United Parcel Service Inc. is seeking a skilled professional to support Operations and Transportation in the UPS Mail Innovations (MI) Regional Processing Facility.Key Responsibilities:Monitor and coordinate warehouse operations to ensure timely departure of trucks for deliveries and pickups.Assist customers with requests for delivery...

  • Packaging Operations Specialist

    4 weeks ago

    Swedesboro, New Jersey, United States Aspire Bakeries Full time

    As a key member of the Aspire Bakeries team, the Production Operator plays a vital role in ensuring the smooth operation of our packaging and retail bagging departments. Under the direction of the Bakery Supervisor, this individual plans, organizes, directs, and coordinates daily activities to meet production and quality standards.Key...

  • Machine Operator

    1 month ago

    Swedesboro, New Jersey, United States Omega Engineering Full time

    Job Summary: We are seeking a skilled Machine Operator - Wire to join our team at Omega Engineering. The successful candidate will be responsible for operating wire production machines, ensuring high-quality products, and maintaining a safe working environment.Key Responsibilities:Read and interpret work orders to ensure accurate production.Monitor and...

  • Warehouse Operations Specialist

    4 weeks ago

    Swedesboro, New Jersey, United States Peirce-Phelps Full time

    Job Summary:The Warehouse Associate will be responsible for processing outbound order fulfillment and inbound receiving processes at our corporate distribution center. This role requires the ability to work in a fast-paced environment and maintain a high level of accuracy and productivity.Key Responsibilities:Process outbound orders and receive inbound...

  • Machine Operator

    4 weeks ago

    Swedesboro, New Jersey, United States Omega Engineering Full time

    About the Role:We are seeking a skilled Machine Operator to join our team at Omega Engineering. As a Machine Operator, you will be responsible for operating wire production machines, ensuring high-quality products, and maintaining a safe working environment.Key Responsibilities:Read and interpret work orders to ensure accurate production.Monitor and adjust...

  • Maintenance Supervisor

    4 weeks ago

    Swedesboro, New Jersey, United States Sterling Engineering Inc. Full time

    Job DescriptionAt Sterling Engineering Inc., we are seeking a skilled Maintenance Supervisor to champion a culture of empowerment and learning within our maintenance team. As a key member of our operations team, you will be responsible for guiding teams to optimize performance through coaching, communication, and development opportunities.Key...

  • Construction Project Engineer Internship Opportunity

    4 weeks ago

    Swedesboro, New Jersey, United States Structural Technologies LLC Full time

    About the Position: Our Construction Project Engineer Internship is a developmental position that offers exposure to various areas of construction project management. The PECD program, founded in the 90's, is a mentorship-run competency-managed rotational development program with the intention of promotion. You will work hand-in-hand with multiple mentors in...

  • File Clerk

    4 weeks ago

    Swedesboro, New Jersey, United States Banneton Bakery Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented File Clerk to join our team at Banneton Bakery Inc. As a File Clerk, you will be responsible for maintaining accurate and up-to-date records, processing mail, and providing administrative support to our team.Key ResponsibilitiesScan and classify incoming materials, ensuring they are properly...

  • Civil Estimator

    4 weeks ago

    Swedesboro, New Jersey, United States C J Drilling Co Full time

    Estimator RoleCJ Drilling, Inc. is seeking an experienced Estimator to join our Utility Division. As an Estimator, you will be responsible for estimating substation civil and/or transmission foundation drilling projects.Key Responsibilities:Familiarity with blueprints and ability to read plansReview and evaluate cost estimatesPrepare work to be estimated by...

  • Distribution Supervisor 2nd Shift Leader

    1 month ago

    Swedesboro, New Jersey, United States Medtronic Full time

    Job SummaryWe are seeking a highly skilled Distribution Supervisor 2nd Shift Leader to join our team at Medtronic. As a key member of our operations team, you will be responsible for overseeing the shipping and receiving operations, ensuring efficient handling of materials and products within a central warehouse environment.This is a critical role that...

  • Medical Liaison

    4 weeks ago

    Swedesboro, New Jersey, United States Bancroft Full time

    Job Summary:Bancroft is seeking a Medical Liaison to work in our Adult Day Program in Swedesboro. As a Medical Liaison, you will be responsible for administering medication(s) as per regulations of the Department of Human Services: Division of Developmental Disabilities (DDD), and following all applicable protocols.Responsibilities:Complete weekly audits of...

  • Onsite Supervisor

    4 weeks ago

    Swedesboro, New Jersey, United States Eclipse Advantage Full time

    Eclipse Advantage is seeking an Onsite Supervisor to join our team in the growth of its supply chain people solutions business.The Onsite Supervisor position acts as an extension of our client's HR team by helping to recruit and manage the hourly workforce directly at our client's site in Swedesboro, NJ.As a pivotal leader within our dedicated team, you will...