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Orthopedic Surgery Coordinator
2 months ago
Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care.
Key Position DetailsThis position will support multiple locations, alternating between our three Orthopedic sites: Chaska, Plymouth, and Minneapolis. Starting in February 2025, this position will transition from supporting our Chaska location to our Eden Prairie location, making Eden Prairie one of the alternating sites.
Job DescriptionMaintains systems essential to the daily operations supporting patient care. Schedules and coordinates a variety of appointments, procedures and tests, maintains and communicates department and provider schedules and provides excellent department support to promote efficient, effective clinical operations and provide exceptional patient experience.
Scheduling Responsibilities- Schedules and/or reschedules patient appointments, procedures, diagnostic tests, surgeries, hospital admissions and other related appointments between multiple providers.
- Verifies insurance and obtains prior authorizations as needed, may register patients.
- May manage the patient outcome tool, including preparation and distribution.
- May create, delete and modify schedule versions and calendars to reflect changes in provider schedules.
- Arranges interpreter services for patients as needed.
- May provide department reception, patient check-in.
- Provides telephone coverage, routing messages accordingly.
- May track insurance verification using multiple systems.
- May maintain lobby area.
- May ensure that patient documentation is complete and is responsible for an insurance or referral work queue.
- Organizes and maintains department records, manuals and patient education materials.
- Participates in completion of patient data reporting requirements and compliance with regulatory standards.
- May create and maintain all training materials for new and current employees.
- May assist physicians with reimbursements/expense reports, physician credentialing, charge capture and medical records.
- Analyzes patient records to determine if outside documents are needed.
- Reviews patient consent forms and ensures they are updated with the patient.
- Contacts document source, obtains records, scans and indexes into the electronic medical record.
Other duties as assigned. Required Qualifications: Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description. Preferred Qualifications: High school diploma or GED. Post secondary education in medical field. 2 to 5 years experience in a medical office including administrative support, scheduling, customer service, working knowledge of Microsoft Suite and electronic medical records. Physical Demands: Sedentary. Lifting weight: Up to 10 lbs. occasionally, negligible weight frequently.
