High Level Administrative Support

1 week ago


Jamaica, New York, United States The Bachrach Group Full time
Job Title:

Executive Assistant to support the CFO

Company Overview:

The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years.

About the Job:

We are seeking an Executive Assistant to support the EVP/CFO and VP, Finance. The ideal candidate will have 5+ years of experience supporting high-level executives within a corporate setting.

This is a high-level administrative support role that requires strong written and oral communication skills, ability to anticipate needs, and adapt actions accordingly.

Key Responsibilities:
  • Managing daily office operations, serving as a confidential assistant, and communicating sensitive information to administration.
  • Maintaining calendars for the EVP/CFO and coordinating meetings across two facility offices, ensuring he is informed of all relevant matters. Additionally, routing documents for signature, maintaining files, and overseeing supply and equipment orders.
  • Acting as the primary point of contact for staff inquiries and complaints, including those related to parking, and managing records and monitoring parking vouchers for various departments.
  • Updating and maintaining insurance bills, obtaining Certificates of Insurance (COIs), distributing vehicle insurance cards and titles.
  • Handling Malpractice Insurance Payments promptly.
  • Managing Kronos timekeeping for payroll.
Required Experience:
  • Bachelor's Degree is required.
  • Strong written and oral communication skills.
  • Ability to anticipate needs and adapt actions accordingly.
  • Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
  • Commitment to confidentiality and professional conduct.
  • Effective multitasking and coordination abilities.
  • Demonstrated principled leadership and adherence to ethical business practices.
  • Proficiency in Microsoft Excel, Word, and PowerPoint.
About the Salary:

The salary for this position is estimated to be around $95,000 per year, depending on experience.



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