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Supply Chain Coordinator
2 months ago
Job Requirements:
Education
A high school diploma or GED is mandatory.
Experience
A minimum of 3 years in an administrative role is essential.
Exceptional time management and organizational abilities are necessary to juggle multiple projects with conflicting deadlines while maintaining meticulous attention to detail.
Strong interpersonal, verbal, and written communication skills are required.
Proficiency in Microsoft Office applications such as Word, Outlook, and Excel is necessary.
Experience in the non-profit sector is preferred.
Any combination of education, training, and experience that equips the candidate with the necessary knowledge, skills, and abilities to fulfill the essential functions of this role may be considered.
Essential Functions:
Facilitate the collection of goods by community partners directly from donors.
Complete all necessary documentation to ensure prompt collection of goods.
Request and coordinate the acquisition of bill of lading documents and verification forms from community partners.
Support the Corporate Products & Procurement department by supplying or gathering information to expedite the direct ship donation process.
Input all relevant data into the database regarding direct ship donations, product collection by community partners, and partner relations.
Determine and finalize the schedule for product collection from community partners.
Engage with community partners to provide information in response to inquiries about donated products and address any complaints.
Maintain detailed records of interactions and transactions with community partners, documenting inquiries, complaints, and actions taken.
Generate various reports and ensure accurate data recording and updates in the AS400 system.
Act as the primary liaison with Feed the Children Community Partners when consigning products from the Distribution Center.
Monitor inventory levels daily while aligning with scorecard metrics.
Utilize telephone, email, and fax for daily communication with Feed the Children Community Partners.
Use the Distribution Center Positional List to allocate products fairly and equitably.
Oversee the overall inventory of pallets in assigned distribution centers to achieve monthly departmental goals, including product movement and shipping targets.
Ensure distribution centers maintain adequate buffer stock levels for Food, Hygiene, Avon, and Disaster Relief Boxes.
Prepare and present shipping reports as requested by various departments within Feed the Children.
Collaborate with event staff, distribution centers, partner agencies, and FTC Transportation to draft shipping proposals for truck drops as necessary.
Assist in keeping electronic records current regarding details of all domestic events and support reporting efforts.
Participate in cross-training with other roles within the Logistics and Inventory Management (LIM) Department.
Serve on various committees representing the LIM Department, which may include the Workplace Campaign or Safety Committees.
Assist the Director with special projects and perform additional duties as required within the LIM department.
Prepare all necessary truck sponsorship documentation, ensuring all arrangements with donors/agencies are communicated effectively to multiple departments prior to events.
Coordinate all logistical arrangements with the appropriate nonprofit for events/projects prior to their occurrence and confirm details for major donor and special project representatives.
Conduct follow-up activities with relevant nonprofits post-events to ensure satisfaction and address any concerns.
Maintain consistent attendance and punctuality, which are vital for completing daily responsibilities.
Ensure adherence to all applicable regulations and laws; uphold accountability standards.
Foster a culture of high performance and continuous improvement that values learning, a commitment to quality, and encourages collaboration while promoting respectful dialogue within and between departments.
Exemplify the behavior, professionalism, and leadership expected in alignment with the organization's values.
Perform other related duties as necessary.
In compliance with federal law, all individuals hired will be required to verify their identity and eligibility to work in the United States and complete the necessary employment eligibility verification form upon hire.
Feed the Children is an equal opportunity employer. All qualified candidates will receive consideration for positions without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, political affiliation, pregnancy, military and/or veterans' status, genetic characteristics, marital status, or any other considerations made unlawful by applicable state, federal, or local law. Feed the Children welcomes and encourages applications from individuals with physical and mental disabilities and will make every effort to reasonably accommodate their needs. Additionally, Feed the Children strives to provide an environment free from sexual exploitation, abuse, and harassment in all areas where relief and development programs are implemented. Feed the Children expects its employees to uphold high ethical standards, protect the organization's integrity and reputation, and ensure that the work is conducted honestly and fairly, in alignment with the Feed the Children safeguarding and associated policies.
