Senior Administrative Support Associate

1 week ago


Arizona, United States Laboratory Sciences of AZ Full time
Job Summary

We are seeking an experienced Executive Assistant to provide comprehensive administrative support to Senior Leadership Team members of Laboratory Sciences of Arizona (LSA) and Sonora Quest Laboratories (SQL).

The successful candidate will oversee daily administrative operations, represent leaders to external and internal contacts, and handle routine matters through independent action.

Key Responsibilities
  1. Manage highly confidential information flow via phone, email, and interaction with departments, operations, leadership, medical staff, parent organizations, and outside vendors.
  2. Coordinate and follow through on requests requiring problem-solving with highly confidential, sensitive, and complex decision-making calls and questions.
  3. Proactively and independently manage the calendar of SLT members, balancing strategic, tactical, and operational needs, and communicate daily to adjust priority in changing environments.
  4. Coordinate the reconciliation of monthly expense activity for SLT members, maintain expense reports, accounts payable requests, purchase orders, and system financial reporting systems.
  5. Perform projects as directed, including setup and administration of programs, research, and preparation of reports using spreadsheet applications, and develop presentations, designs forms, and reports.
  6. Prepare and manage correspondence, including highly confidential information, maintain information systems via electronic and manual systems for easy retrieval and historical archiving.
  7. Coordinate and manage executive files for SLT members.
  8. Assist Senior Leadership Team members with documents for Management Team and Sonora Quest Laboratories and Laboratory Sciences of Arizona Governing Board meetings.
  9. Handle travel arrangements as necessary, including transportation and lodging, prepare related itineraries, and maintain accurate records for reimbursement purposes.


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