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Administrative Support Specialist

1 week ago

Maitland, Florida, United States Virtual Full time

We are looking for an Administrative Support Specialist to join our team in Maitland, FL. As a member of our virtual support team, you will play a vital role in ensuring the smooth operation of our front office functions.

  • Your primary responsibilities will include greeting clients, visitors, and staff with a professional and courteous demeanor while efficiently managing check-ins.
  • Maintaining a clean and organized reception area that reflects the company's commitment to high standards is another key aspect of this role.
  • You will also be responsible for maintaining a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
  • In addition to these duties, you will assist with various administrative tasks such as filing (cloud filing/paperless office), data entry, and preparing documents or reports for meetings.
  • Restocking office supplies, snacks, and beverages will also be part of your daily duties.
Key Requirements
  • Exceptional verbal and written communication skills to handle client interactions and professional correspondence are required.
  • Proficiency in using office software, including Microsoft Office Suite and scheduling tools, is also essential.
  • Strong organizational skills with attention to detail for managing appointments and office tasks are necessary.
  • Ability to handle sensitive information with discretion and maintain confidentiality is crucial.
  • A high school diploma or equivalent is required.
  • Familiarity with cloud-filing and document links is necessary.