Data Science Events Coordinator Specialist

6 days ago


Chicago, Illinois, United States The University of Chicago Full time

About the Role

We are seeking a highly organized and detail-oriented Events Coordinator to assist in the planning, management, and execution of a successful annual conference and other events (in-person, hybrid, and virtual), with the oversight of the Events and Programming Manager. The ideal candidate will coordinate all aspects of event logistics, ensure smooth operations, and deliver memorable experiences for attendees.

This is a grant-funded position with an initial term of 4 years. Additional funding may be obtained to extend the position beyond that time.

Responsibilities:

  • Plans, manages, and executes successful annual conference and other events.
  • Develops and implements strategies for marketing, sponsorships, and attendee engagement.
  • Assists with event communications and collateral.
  • Researches and selects appropriate venues, catering services, and other vendors.
  • Manages all on-site operations, including registration, AV, setup, and breakdown.
  • Coordinates travel and accommodations for speakers, staff, and VIP attendees.
  • Identifies and liaise with potential speakers, panelists, and moderators.
  • Develops the event agenda, including session topics, tracks, and schedules.
  • Coordinates speaker contracts, presentations, and technical requirements.
  • Collaborates with our Communications Specialist to promote the event via social media, email, and other channels.
  • Manages communication with attendees before, during, and after the event.
  • Prepares promotional materials, including brochures, websites, and press releases.
  • Staffs exhibitor booths, engaging with attendees and providing information.
  • Collects feedback from attendees, speakers, and sponsors to assess the success of the event.
  • Generates post-event reports, including financial summaries and attendee metrics.

Requirements:

  • Bachelor's degree in a related field.
  • 2-5 years of work experience in a related job discipline.
  • Knowledge of event management software and tools.

Preferred Qualifications:

  • Experience managing budgets and adhering to timelines.
  • Familiarity with virtual and hybrid event platforms.
  • Background organizing conferences, conventions, or events.

Salary Range: $60,000 - $80,000 per year, depending on qualifications and experience.

The University of Chicago offers a comprehensive benefits package, including health insurance, retirement savings plan, paid time off, and more.



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