Campus Planning Coordinator
1 week ago
Campus Planning and Strategic Investment
We are seeking a highly organized and proactive Administrative Coordinator to support the unit's mission of shaping NC State University's physical campus through strategic planning, master planning, capital projects planning, infrastructure planning, sustainability, and facilities information management.
The successful candidate will provide comprehensive administrative support, coordinate schedules, prepare meetings, arrange travel, and manage departmental budgets. They will also organize and facilitate annual meetings for various committees, facilitate the designer selection process, and update and manage the Campus Planning website content.
Responsibilities
- Provide administrative support to the Assistant Vice Chancellor and University Architect for Campus Planning and Strategic Investment
- Organize and facilitate annual meetings for the Trustee's Buildings and Property Committee (BPC), Campus Design Review Panel (CDRP), and the Campus Development Committee
- Facilitate the designer selection process by posting advertisements, monitoring proposal submissions, and managing Trustee engagement in collaboration with Design and Construction project managers
- Submit and monitor OC-25 documentation in the State Construction InterScope database, ensuring accurate record-keeping and tracking
- Update and manage the Campus Planning website content on WordPress, including committee content updates
- Organize capital and informal project as-built files in coordination with the Plan Room Librarian
- Track services, contracts, and maintenance agreements to maintain budget alignment and prevent imbalances
- Draft contracts for Campus Planning capital project studies based on designer proposals
Requirements
- High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience
- Experience utilizing Microsoft and Google programs, budgeting, and reporting
- Ability to communicate clearly and effectively to a variety of stakeholders
- General office duties such as filing, saving documents, and being able to retrieve documents easily
Benefits
North Carolina State University offers a competitive salary range of $34,602 - $58,870, commensurate with experience. The estimated salary for this position is $48,123. In addition to a comprehensive benefits package, employees also enjoy access to exclusive perks designed to enhance their personal and professional well-being.
Working Environment
This position reports to the Assistant Vice Chancellor and University Architect for Campus Planning and Strategic Investment and supports the 30-person unit. The work environment is dynamic, with opportunities to collaborate with various university committees and departments.
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