Security Operations Administrator

2 months ago

Arlington, Virginia, United States Olgoonik Full time

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a robust network of professional contracting firms dedicated to providing benefits for our Alaska Native shareholders. We believe that our operations must uphold the highest standards of quality, with qualified and principled employees, and an unwavering commitment to safety and our clients' missions.

Our experience spans from the Arctic regions of Alaska to various locations across South America, Europe, Asia, Africa, and the Middle East. Our skilled and reliable workforce consistently achieves results through a unique blend of innovation and practicality.

Position: Security Administrator/Program Assistant III

Overview:

This role is essential in supporting the Bureau of Diplomatic Security, specifically within the Visa and Passport Analysis Branch (VPAB). The selected candidate will undertake a range of operational, administrative, and coordination tasks, manage various administrative reports, and review correspondence while directing significant items to the appropriate personnel.

Key Responsibilities:

  • Deliver comprehensive administrative support to the VPAB program office, staff, and management.
  • Conduct data entry, extraction, analysis, and reporting for various databases currently in use or under development for the program office's functions.
  • Provide document processing and writing assistance for administrative and program-related activities.
  • Maintain files of sensitive and classified documents, ensuring updates to required materials.
  • Coordinate the preparation, organization, delivery, and follow-up of assigned program operations.
  • Create, edit, and maintain flow charts, spreadsheets, and documents as needed.
  • Ensure proper file organization.
  • Support the preparation of status reports, briefing presentations, and special projects.
  • Develop charts, tables, graphs, and diagrams to assist in tracking and reporting program activities.
  • Draft and revise reports and tracking documents, including budgets and monthly reports.
  • Act as a subject matter expert on office procedures and requirements.
  • Perform additional duties as assigned.

Supervisory Responsibilities:

This position does not involve supervisory responsibilities.

Education and Experience:

  • An undergraduate degree with 4 years of specialized office experience is preferred, or a High School diploma/GED equivalent with 7 years of specialized administrative experience.
  • Specialized experience includes office management, expense tracking, executive-level correspondence review, database administration, and financial/project status tracking and reporting.

Knowledge, Skills, and Abilities:

  • Extensive knowledge of electronic database operations management and administrative processing procedures.
  • Proficiency in Microsoft Word, with basic skills in Excel and PowerPoint; experience with other database software is advantageous.
  • Strong editorial, clerical, and analytical skills, along with a willingness to learn specific program requirements.
  • Reliability, flexibility, maturity, and the ability to interact with personnel at all levels within the Department of State.
  • Attention to detail, strong follow-through skills, and the ability to maintain confidentiality.
  • Excellent organizational skills and the capacity to thrive in a fast-paced environment while meeting deadlines.

Certificates, Licenses, Registrations:

N/A

Security Clearance:

A SECRET Level Security Clearance is required.

  • Candidates must possess a current U.S. Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government-administered investigation.
  • Candidates must be U.S. Citizens and able to maintain a U.S. Government SECRET clearance.

Physical Demands:

The role requires physical activities such as lifting, sitting, answering phones, typing, and moving files.

Travel:

While travel is not anticipated, it may be required on occasion.

Work Environment:

The position is situated in a standard office environment, collaborating with other contractor personnel alongside State Department staff.

Additional Details:

  • Subsidiary: Olgoonik Solutions, LLC
  • FLSA: Non-Exempt
  • Requisition Nbr:

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

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