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Facilities Operations Coordinator

2 months ago

Sparta, Michigan, United States Celia Corporation Full time
Job Overview

Key Responsibilities include, but are not limited to:

  • Oversee the procurement of all materials and supplies necessary for the maintenance division.
  • Engage in project financial tracking and documentation.
  • Administer and maintain the Maintenance Management System, encompassing all Work Orders, Preventative Maintenance schedules, assets, and inventory management.
  • Facilitate coordination among team members to meet operational demands and ensure timely completion of work orders, including managing urgent repair tasks.
  • Provide administrative support to the maintenance team.
  • Assist in managing attendance records and scheduling time off.
  • Develop and sustain relationships with current vendors and contractors while exploring new partnerships.
  • Support contractor pricing evaluations and scheduling processes.
  • Undertake various additional projects and responsibilities as required to assist the department.

Supervisory Duties

This position does not entail supervisory responsibilities.

Required Competencies

To excel in this role, candidates should exhibit the following competencies:

  • Financial Awareness - Operates within established budgets; identifies and implements cost-saving strategies.
  • Organizational Commitment - Adheres to policies and procedures; completes administrative tasks accurately and punctually; aligns with the organization's objectives and values.
  • Mechanical Aptitude - Demonstrates a solid understanding of mechanical systems.
  • Team Collaboration - Works effectively within a team, showcasing exceptional organizational abilities and meticulous attention to detail.

Qualifications

To be successful in this role, candidates must meet the following qualifications:

Education and Experience

A high school diploma or equivalent; or one to three years of relevant experience and/or training; or a suitable combination of education and experience.

Language Proficiency

Ability to read, analyze, and interpret standard scientific and technical literature and legal documents. Capable of responding to common inquiries from other departments and communicating professionally via written correspondence.

Analytical Skills

Ability to apply common sense reasoning to execute instructions provided in written, oral, or diagrammatic formats. Capable of addressing issues involving multiple concrete variables in standardized scenarios.

Technical Skills

Proficient in data entry and familiar with Microsoft Office Suite, including Excel and Word. Knowledge of Epicor 10 is advantageous.

Physical Requirements

The physical demands outlined here are representative of those that must be met by an employee to effectively perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to fulfill these essential functions.

While executing the responsibilities of this role, the employee is frequently required to sit and communicate verbally or audibly. The employee may occasionally need to stand and walk. The employee must frequently lift and/or move items weighing up to 25 pounds and occasionally lift and/or move items weighing up to 50 pounds.

Work Environment

The characteristics of the work environment described here are representative of those encountered by an employee while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The noise level in the work environment is typically moderate.