CSCD Office Specialist I

4 weeks ago

McKinney, Texas, United States Travis County, TX Full time
Job Summary

Under moderate supervision, performs moderately complex clerical and administrative support tasks involving some independent judgment. Performs a variety of administrative, technical or analytical work of a specialized nature in furtherance of department mission.

Key Responsibilities
  • Applies functional knowledge to analyze and respond to matters requiring basic knowledge of department policies and procedures.
  • Performs research and analysis in furtherance of program and department goals.
  • Gathers information and statistical data.
  • Creates databases and generates reports using spreadsheets, databases, and word processing and presentation software.
  • Performs general office functions.
  • Writes and prepares correspondence.
  • Performs and conducts research and interpretation of data.
  • Proofs documents and performs quality control reviews.
  • Opens and distributes incoming mail, prepares mail outs, and maintains mailing lists.
  • Maintains office schedules and appointments.
  • Makes copies, does filing and sends faxes.
  • Performs data entry on a regular basis.
  • Schedules meetings, conferences and facilities.
  • May assist with department personnel functions.
  • Performs general office activities, such as ensuring facility availability, opening and closing doors, assisting in administrative staff support.
  • Participates in complex/technical administrative projects with staff as directed.
  • Assists with specialized or difficult work activities of subordinates or other staff members, such as mileage and travel/training requests and submittals.
  • Responds to technical administrative questions, and ensures necessary follow-up.
  • Performs receptionist duties, answers telephone, directs calls, office errands and takes and relays accurate messages.
  • Logs phone calls and visitors.
  • Greets and receives the public.
  • Answers general questions about the department, its functions and activities, and its interrelationships with County departments and outside agencies.
  • Refers individuals to appropriate persons, departments, or agencies.
  • Provides direction and information to the public on department and County procedures, regulations and policies.
  • Records transactions and maintains manual and computerized journal entries.
  • Processes financial reports, including receipts, claims, and disbursements.
  • Receives, posts and issues receipts for fee payments or other charges and submits monies and pertinent information to appropriate departments.
  • Maintains effective document, file, and record retrieval systems.
  • Maintains accountability for paper and electronic files.
  • Creates, compiles, retrieves and disseminates information using computer and paper files.
  • May be responsible for record storage.
  • May maintain records and files for microfilming.
  • May be responsible for scanning documents and managing indexed files.
  • May serve as timekeeper.
  • May translate for Spanish speaking clients.
  • Serves as a notary public.
  • Orders and purchases office supplies.
  • Performs other job-related duties as assigned.
Requirements
  • High School diploma or G.E.D.
  • Three (3) years of responsible office/clerical experience, including the operation of computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

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