Executive Assistant to COO for a Large Downtown LA Non-Profit
1 day ago
Job Summary:
We are seeking a highly skilled and experienced Executive Assistant to join our team in Downtown Los Angeles. The successful candidate will provide top-level administrative support to our COO, ensuring the smooth operation of our business. This role demands a high degree of professionalism, superior organizational skills, and the ability to manage multiple tasks simultaneously.
Responsibilities:
* Provide administrative support to the COO, handling confidential information with discretion
* Manage complex calendars, arrange meetings and appointments, and provide reminders for the COO
* Coordinate project management activities, resources, equipment, and information, ensuring all projects are completed on time
* Prepare and edit correspondence, communications, presentations, and other documents
* Conduct research, compile data, and prepare reports for consideration and presentation to the COO
* Liaise with internal departments and external organizations, fostering positive relationships
* Manage and maintain the COO's schedule, appointments, and travel arrangements
* Implement and maintain office administrative systems, procedures, and policies
* Assist in the preparation of regularly scheduled reports and presentations using the Microsoft Office Suite
Requirements:
* A minimum of 5 years of experience as an Executive Assistant or similar role, preferably in the finance industry
* Proven experience in administrative support and project management
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
* Exceptional organizational skills with the ability to prioritize tasks and work on multiple projects simultaneously
* Excellent verbal and written communication skills
* High level of professionalism and confidentiality
* Excellent problem-solving skills and a proactive approach to work
* Experience in managing and maintaining schedules effectively
* Ability to work independently and as part of a team
* Bachelor's degree in Business Administration or related field is preferred
What We Offer:
* Competitive salary and benefits package
* Opportunity to work in a fast-paced environment with a dynamic team
* Professional development and growth opportunities
* Collaborative and supportive work environment
If you are a motivated, detail-oriented, and experienced professional with a passion for administrative support and project management, we would love to hear from you.
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