AP AR Specialist
3 weeks ago
Job Title: AP/AR Specialist
Location: Tempe, Arizona
Department: Finance
Reports To: Controller
FLSA Status: Exempt
Job Summary:
Premise One is seeking a detail-oriented and experienced Accounts Payable/Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing the full cycle of accounts payable and receivable processes, ensuring timely and accurate payment of invoices, processing of incoming payments, and maintenance of accurate financial records. This role is critical to maintaining our company's financial health by efficiently managing cash flow and ensuring that financial transactions are recorded in compliance with accounting standards.
Key Responsibilities:
- Accounts Payable:
- Process, verify, and reconcile vendor invoices, ensuring accuracy and completeness.
- Prepare and execute payments to vendors via checks, wire transfers, and electronic payments, ensuring all payments are made on time.
- Manage the approval process for invoices, including obtaining necessary authorizations.
- Resolve any discrepancies or issues related to vendor invoices, statements, and payment requests.
- Maintain and update vendor files, ensuring all information is current and accurate.
- Assist in preparing and processing 1099s and other relevant tax documents.
- Accounts Receivable:
- Generate and send out invoices to customers in a timely and accurate manner.
- Track incoming payments and apply them to the correct customer accounts.
- Monitor aging accounts and follow up on outstanding invoices to ensure timely collection.
- Communicate with customers regarding any billing inquiries or discrepancies, and resolve issues as needed.
- Prepare and manage accounts receivable reports, including aging reports, and provide regular updates to management.
- Work closely with the sales and customer service teams to ensure seamless billing and payment processes.
- General Accounting Support:
- Assist in month-end closing activities, including reconciling accounts payable and receivable balances.
- Participate in the preparation of financial reports, ensuring accuracy and completeness of data.
- Support the finance team in maintaining accurate and up-to-date financial records.
- Assist in annual audits by providing necessary documentation and supporting schedules.
Qualifications:
- Education:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent work experience may be considered.
- Experience:
- 2-4 years of experience in accounts payable, accounts receivable, or a similar accounting role within an SMB environment.
- Experience with accounting software (e.g., QuickBooks, Xero, SAP) is required.
- Proficiency in Microsoft Excel, including experience with pivot tables and v-lookups.
- Skills and Abilities:
- Strong attention to detail and accuracy in financial record-keeping.
- Excellent organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
- Strong communication skills, both written and verbal, with the ability to interact effectively with vendors, customers, and internal teams.
- Problem-solving skills with the ability to analyze financial data and resolve discrepancies.
- A proactive and self-motivated approach to work, with the ability to work independently and as part of a team.
Benefits:
- Competitive salary with opportunities for performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Retirement savings plan with company match.
- Paid time off and holidays.
- Opportunities for professional development and career growth.
- A supportive and collaborative work environment.
Equal Opportunity Employment:
Premise One is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, gender identity, sexual orientation, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.
Other Information:
- Work Environment: This position operates in an office environment in Tempe, Arizona with occasional local travel in the Phoenix market.
- Physical Requirements: The role requires the ability to sit for extended periods, use computer equipment, and occasionally lift and carry up to 50 pounds.
- Travel Requirements: None.
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