Real Estate Services Coordinator

1 week ago

Los Angeles, California, United States Spectraforce Technologies Full time
Job Title: Real Estate Services Administrator

We are seeking a highly organized and detail-oriented Real Estate Services Administrator to join our team at Spectraforce Technologies.

Job Summary:

The successful candidate will be responsible for providing administrative support to our real estate team, including accounts payable and receivable, invoicing, and tenant and vendor customer service.

Key Responsibilities:
  • Complete AP/AR and invoicing for the team
  • Assist with tenant and vendor customer service
  • Perform a variety of administrative tasks for assigned staff, including phone support, drafting and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
  • Maintain tenant, vendor, and property files, including insurance certificates, lease abstracts, etc., in accordance with prescribed standards
  • Work with Building Technician staff and vendors to compile a list of maintenance items
  • Coordinate and monitor the status of work assigned to vendors
  • Assist with budget preparation by researching costs for supplies and services and obtaining bids as directed
  • Assist with the preparation of monthly and quarterly management reports
Requirements:
  • 1+ years of experience in real estate is required
  • H.S. Diploma
  • MRI or Yardi experience is highly preferred
Preferred Skills:
  • Experience with AP/AR and invoicing
  • Ability to handle tenant issues
  • Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc., in accordance with prescribed standards
Interview Process:
  • 2 rounds of interviews

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