Chemistry Graduate Program Director

4 weeks ago

Pasadena, California, United States Caltech Full time

At Caltech, we are seeking a highly skilled and experienced individual to fill the role of Chemistry Graduate Program Director. This is a full-time, on-campus position that requires a high level of independent judgment, strong analytical skills, and frequent interaction and collaboration with faculty, students, and other option coordinators and managers.

Job Overview

The Chemistry Graduate Program Director is responsible for overseeing and executing the Chemistry graduate program. This program resides within the Division of Chemistry and Chemical Engineering and is designed to provide students with academic training and research experience in chemical physics, organic chemistry, inorganic chemistry and electrochemistry, organometallic chemistry, and biochemistry and chemical biology.

Key Responsibilities

  • Manage and oversee the graduate admissions process, including the administration of graduate applications; organize and prioritize applications and track deadlines.
  • Develop and implement strategies to ensure program goals and objectives are met at the option, division, and Institute levels.
  • Coordinate marketing initiatives to promote and enhance visibility of graduate programs as well as student research opportunities.
  • Manage and oversee program marketing and administration for special academic programs, retreats, lectures, seminars, workshops, and other academic events sponsored by Chemistry.
  • Communicate with campus visitors, prospective students, and their families; respond to prospective applicants regarding graduate admissions and matriculation.
  • Monitor student degree progress and schedule student committee meetings, candidacy and doctoral examinations, petitions, course schedules, etc.
  • Develop, manage, and monitor all aspects of graduate student financial support for research assistantships, teaching assistantships, and fellowship appointments.
  • Work with all graduate students to process PhD completion materials.
  • Develop, manage, and monitor instructorship and teaching budgets, including developing financial projections and quarterly estimates of allocations.
  • Coordinate yearly catalog updates for Chemistry to reflect current courses and requirements.
  • Develop and produce information for various surveys and reports requested by option faculty representatives and Division Operations Officer.
  • Maintain and analyze data for the Option and the Division to support the Institute's accreditation process.
  • Initiate communication with Academic Officer and other faculty members on upcoming academic program deadlines requiring their attention.
  • Work very closely with the Graduate and Registrar's offices on all aspects of the academic program.
  • Work with faculty to identify students to cover program Teaching Assistantships.
  • Provide academic counseling for students from beginning to end of their degree programs in myriad ways.
  • Meet regularly with the other option managers within CCE to discuss and find solutions to common problems.
  • Interact and collaborate with faculty, students, other option managers, and administrative assistants on a frequent basis.

Requirements

  • Master's degree in a relevant field and a minimum of 3 years of experience in academic administration, preferably in a graduate program.
  • Strong analytical and problem-solving skills, with the ability to work independently and as part of a team.
  • Excellent communication and interpersonal skills, with the ability to interact with faculty, students, and staff at all levels.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong organizational and time management skills, with the ability to meet deadlines and manage competing demands.
  • Ability to analyze and interpret data, with the ability to make informed decisions based on data-driven insights.

Salary and Benefits

The salary for this position is approximately $90,000 - $120,000 per year, depending on experience. Additionally, Caltech offers a comprehensive benefits package, including medical, dental, and vision insurance, as well as a 403(b) retirement plan and paid time off.

How to Apply

Qualified candidates should submit their application, including a cover letter and resume, to the Caltech website. We are an equal opportunity employer and welcome applications from diverse candidates. The position will remain open until filled, and we encourage early application.

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