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Administrative Coordinator

1 month ago

Buford, Georgia, United States Southern Signature Group Llc Full time

Job Summary

We are seeking an experienced Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have a strong background in administrative duties, excellent communication skills, and the ability to implement systems and procedures.

Responsibilities

  • Maintain a calendar of appointments and meetings
  • Field incoming calls and digital appointment requests, directing and scheduling clients to the appropriate party
  • Input new clients into the customer portal and keep both portal and clients updated throughout the project
  • Pay and record invoices, ensuring insurance companies have all necessary documents
  • Verify updated W-9's and COI's for sub-contractors
  • Invoicing and collections, updating and maintaining accounting software

Qualifications

  • High school diploma/GED required, some college preferred
  • Previous experience as an Office Manager or similar position preferred
  • Understanding of office equipment, systems, and procedures
  • Skilled in Microsoft Office, Excel, and Outlook
  • Excellent time management skills and ability to prioritize multiple tasks
  • Strong problem-solving skills and attention to detail
  • Excellent verbal and written communication skills