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Chief Executive Officer Assistant

2 months ago

Cleveland, Ohio, United States 4AIR Full time
Job Overview

4AIR is in search of a meticulous, forward-thinking, and committed Executive Assistant to provide essential support to the Executive team.

As the pioneering sustainability solutions program tailored for aviation, 4AIR aims to tackle the environmental impacts associated with air travel. Our innovative framework offers a clear and verifiable approach for the aviation sector to effectively counteract and minimize aircraft emissions.

KEY RESPONSIBILITIES:

  • Travel Coordination: Organize and oversee all travel arrangements for the CEO, including booking flights, securing accommodations, and arranging ground transportation. Proactively resolve any travel-related challenges and provide real-time support during trips.
  • Office Administration: Manage the daily operations of the office to ensure seamless functionality. This includes scheduling executive meetings and coordinating necessary arrangements for the team.
  • Executive Support: Aid the CEO in maintaining organization and managing crucial correspondence. This involves tracking open items from portfolio company leaders, identifying follow-up tasks, and drafting communications for review.
  • Communication Management: Facilitate the CEO's responses to customer inquiries and feedback, ensuring timely and appropriate communication. Prepare correspondence on behalf of the CEO for review.
  • Portfolio Oversight: Stay informed about developments within portfolio companies, assisting in tracking key deliverables and ensuring the CEO is well-prepared for meetings and engagements.
  • Collaboration: Work in tandem with other Executive Assistants across the portfolio of companies, providing assistance as needed.
  • Content Development: Create and curate engaging content for social media platforms, particularly LinkedIn, to enhance brand visibility and audience interaction.
  • Industry Insights: Proactively compile and deliver a weekly report on industry activities to keep the CEO informed of new trends and developments that may influence decision-making.
  • Administrative Support: Assist with the preparation of expense reports and other administrative tasks as required.

QUALIFICATIONS:

  • Bachelor's degree or equivalent experience.
  • Demonstrated experience as an Executive Assistant or in a similar capacity, ideally within a fast-paced, dynamic environment.
  • Trustworthy individual capable of handling confidential information with care.
  • Ability to meet deadlines and prioritize tasks effectively, showcasing flexibility, a strong work ethic, meticulous attention to detail, and a sense of urgency.
  • Exceptional written and verbal communication skills.
  • Strong problem-solving abilities with a proactive mindset to anticipate the CEO's needs.
  • Capability to manage and complete multiple projects simultaneously.
  • A decisive and confident decision-maker.