Commercial Real Estate Transactional Assistant

2 weeks ago


Jacksonville, Florida, United States Burr & Forman Full time

Burr & Forman LLP is seeking a highly organized and detail-oriented Commercial Real Estate Transactional Assistant to join our team in Jacksonville, FL. This role will support the commercial real estate department with various tasks, including closing process coordination, document preparation, and calendar management.

Key Responsibilities:

  • Actively participate in the closing process, including distribution of signature pages, assembly of documents, and final closing coordination
  • Conduct post-closing work, including organization of document transcripts
  • Prepare signature pages and transaction binders
  • Schedule and coordinate logistics for meetings, travel, and closings
  • Maintain calendars, including transaction deadlines
  • Enter billable time and edit time and pre-bills as needed
  • Process expense reimbursements
  • Answer incoming calls, prepare documents for shipment, and distribute mail
  • Open and maintain client files and organizational documents
  • Respond to inquiries for information
  • Other responsibilities as needed

Requirements:

  • Associate's degree or equivalent combination of education, training, and experience
  • Proficient with Microsoft Word and able to type 50 wpm
  • Highly organized, detail-oriented, and proactive with a desire to take ownership as a contributing member of the team
  • Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations
  • Strong verbal and written communication skills
  • Some overtime may be required

Burr & Forman LLP is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.



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