Event Coordinator
3 weeks ago
Job Summary:
ASM Global is seeking an experienced Event Manager to join our team. The Event Manager will be responsible for providing professional client services support in the planning, organization, and management of events within the facility.
Key Responsibilities:
- Supervise staff and oversee all aspects of facility operations related to events
- Meet with client groups to plan and organize assigned meetings and/or events
- Coordinate activities with various service contractors for assigned meetings and/or events
- Guide clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures
- Keep clients informed about the status of deadline schedules, including floor plan submissions, meeting room set-up specifications, insurance requirements, and other relevant details
- Prepare cost estimates and monitor final billing
- Provide clear, concise, and timely communication of detailed requirements to operational departments
- Assist in scheduling operational set-ups to provide equipment or service needs
- Monitor and supervise facility set-up when necessary
- Assist in training Event Services staff
- Serve as primary liaison between clients and facility departments
- Monitor in-house events, maintaining close contact with clients and facility staff to ensure successful events
- Follow up on all client requests, concerns, and problems
- Attend appropriate planning, organization, and other event and facility meetings in support of facility operations
- Serve as Manager on duty as required
Qualifications:
- Bachelor's degree from a four-year college or university
- Minimum of two years management-level experience coordinating events in a multi-purpose facility that services conventions, exhibits, trade and consumer shows, athletic events, concerts, sales meetings, food and beverage functions, etc.
- Excellent verbal and written skills
- Working knowledge of the principles of facility management, services, and equipment for a similar facility
- Excellent organizational, planning, and interpersonal skills
- Exceptional written and verbal skills
- Ability to prioritize multiple projects
- Demonstrate problem-solving and communication skills
- Supervisory experience required
- Professional presentation, appearance, and work ethic
- Computer skills, including Microsoft Office
Working Conditions:
The Event Manager will work in a fast-paced environment and will be required to work long and irregular hours, including day, evening, weekends, and holidays.
Equal Opportunity Employer:
ASM Global is an Equal Opportunity/Affirmative Action employer and encourages women, minorities, individuals with disabilities, and protected veterans to apply.
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