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Grants Management Proposal Coordinator

2 months ago

Nashville, Tennessee, United States Vanderbilt University Full time
Job Title: Grants Management Proposal Coordinator

Company: Vanderbilt University

Description:
The Grants Management Proposal Coordinator (GMPC) plays a vital role within the Sponsored Programs Administration (SPA) team at Vanderbilt University. This position is designed to assist designated departments and faculty researchers in managing pre-award processes and non-financial award oversight, emphasizing exceptional customer service. Reporting to the Associate Director for Sponsored Programs Proposals and Awards, the GMPC is responsible for evaluating proposals and awards to ensure adherence to university and sponsor regulations, interpreting sponsor requirements, acting as a bridge between departmental personnel, faculty, and sponsors, and offering solutions to challenges. This role thrives in a collaborative team setting.
The Grants Management Proposal Coordinator operates in a high-demand, fast-paced, deadline-oriented, and dynamic team atmosphere to meet departmental objectives. Key responsibilities include collaborating with internal SPA teams, Research Finance, and various sponsored programs experts across the university, in addition to processing proposals and negotiating grants and contracts.
Duties and Responsibilities:
  • Evaluate proposals for regulatory compliance
  • Support departmental personnel in proposal development, budgeting, and submission
  • Facilitate the submission of proposals to external funding agencies and resolve issues during the preparation and submission phases
  • Remain updated on changes in sponsored project regulations and university policies
  • Oversee Conflict of Interest and compliance matters
  • Execute other assigned responsibilities
Qualifications:
  • Bachelor's degree required, ideally in a relevant discipline
  • Certified Research Administrator (CRA) certification is preferred
  • A minimum of one year of pertinent experience
  • Understanding of federal and state regulations governing sponsored projects
  • Familiarity with grant policies of federal agencies such as NSF and NIH
  • Capability to critically assess proposals and budgets
  • Strong communication skills with a diverse range of stakeholders
  • Proficiency in Microsoft Office, particularly Excel and Access
  • Commitment to staying informed about evolving laws and participating in relevant training sessions