AP/Payroll Specialist

2 weeks ago

Boulder, Colorado, United States Century Group Full time
Job Title: AP/Payroll Specialist

Century Group is seeking a highly skilled AP/Payroll Specialist to join our team. As a key member of our finance department, you will be responsible for managing vendor setup and maintenance, processing incoming AP invoices, and ensuring compliance with company policies.

Key Responsibilities:
  • Manage vendor setup and maintenance
  • Process incoming AP invoices and ensure compliance with company policies
  • Enter invoices into Bill and oversee workflow approvals
  • Process vendor payments and maintain departmental files
  • Export vendor files and payments to Microsoft Dynamics GP
  • Serve as the primary contact for inquiries regarding accounts payable
  • Monthly reconciliation of related general ledger accounts for accurate financial statements
  • Ensure appropriate classification of payments to individuals (e.g., 1099)
  • Produce annual 1099 forms and file them with the IRS via FIRE
Payroll Responsibilities:
  • Process bi-weekly multi-state payroll through Paycom
  • Ensure accurate, efficient, and timely processing in accordance with policies and regulations
  • Resolve issues related to Paycom general ledger interface uploads
  • Maintain employee payroll information and files
  • Assist in the annual audit of the 403(b) retirement plan
  • Reconcile accounts payable and payroll general ledger accounts regularly
  • Maintain integrity of financial statements
  • Input and validate new hire and termination information in the Paycom system
  • Manage out-of-state employees' payroll and associated taxes
  • Prepare and upload retirement withholding reports for GSAF employees
  • Update employee changes for direct deposit, HSA, insurance withholding, etc.
  • Process Foundation (intercompany) payroll journal entries
  • Provide management and staff with payroll reports as requested
  • Analyze and download special paper wage costs for pricing of work-in-process
  • Provide technical support and training for Paycom
  • Input third-party sick information into Paycom for accurate tax reporting
  • Administer the PTO Cash Out function
  • Stay updated on Paycom system changes, benefits, and payroll laws
  • Perform detailed payroll analysis for annual audit
Additional Duties:
  • Input journal entries prepared by the Finance Director
  • Perform analyses, reconciliations, and adjustments of assigned general ledger accounts
  • Handle year-end payroll and accounts payable tasks, including processing 1099s
  • Provide auditors with reports and transaction backup documentation as required
  • Cross-train finance staff on payroll and A/P functions for coverage during absences
  • Complete other tasks as assigned, including assisting in the accounting office during annual meetings
  • Occasionally, focus may be directed to one department or a modified weekly schedule
Requirements:
  • A 4-year Accounting degree or an Associate degree with at least six years of experience
  • Minimum of 4 years of Accounts Payable experience
  • Proficiency in automated payroll processing, A/P systems, and general ledger accounting
  • Minimum of 4 years of experience with multi-state payroll processing (e.g., Paycom)
  • Strong attention to detail
  • Accurate and efficient data entry skills
  • Excellent customer service skills
  • Ability to maintain confidentiality
  • Highly proficient in MS Excel and proficient in MS Word
  • Four years of experience in integrated accounting software (e.g., Microsoft Dynamics GP)
  • Self-starter with the ability to work independently and make sound accounting decisions
  • Experience with general ledger account analysis, reconciliation, and journal entries

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