Current jobs related to Office Operations Specialist I - Saint Paul, Minnesota - Loffler Companies, Inc.

  • Regulatory Affairs Operations Specialist I

    1 week ago

    Saint Paul, Minnesota, United States Abbott Full time

    The OpportunityWe are seeking a highly skilled Regulatory Affairs Operations Specialist I to join our team at Abbott. This role will be responsible for performing specialized level work assignments and/or analyses, evaluation, preparation, and submission of documentation for the worldwide regulatory registration, ensuring products and procedures comply with...

  • Regulatory Affairs Operations Specialist I

    2 weeks ago

    Saint Paul, Minnesota, United States Abbott Laboratories Full time

    Join Our Team at Abbott LaboratoriesAbbott Laboratories is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines.We have a team of...

  • **Billing Specialist I**

    2 months ago

    Saint Paul, Minnesota, United States Summit Companies Full time

    Job SummaryWe are seeking a highly skilled Billing Specialist I to join our team at Summit Companies. As a key member of our financial operations team, you will be responsible for providing accurate and timely billing services to our customers.Key ResponsibilitiesProcess invoices and billing information with attention to detail and accuracy.Communicate...

  • Logistics Operations Specialist

    1 week ago

    Saint Paul, Minnesota, United States The Big Blue Box Full time

    Logistics Operations SpecialistAs a Logistics Operations Specialist at The Big Blue Box, you will be responsible for managing the daily intermodal schedule for Big Blue Boxes in MN, IA, ND, and SD. You will dispatch drivers in accordance with FMCSA and DOT regulations, track and maintain all equipment, drivers, and their hours of service. Your goal will be...

  • Environmental Field Operations Specialist

    2 weeks ago

    Saint Paul, Minnesota, United States American Engineering Testing Inc Full time

    About American Engineering Testing, Inc.American Engineering Testing, Inc. (AET) is a leading provider of geotechnical engineering, pavement engineering, environmental consulting, and construction materials design and testing services. Our team of experts is dedicated to delivering creative solutions that improve our world.We're seeking a highly motivated...

  • Administrative Specialist

    4 days ago

    Saint Paul, Minnesota, United States Minnesota Careers Full time

    Job SummaryThe Minnesota Board of Social Work is seeking an Administrative Specialist to provide support to the licensure and compliance units, as well as the operations/administration unit. The successful candidate will be responsible for performing as a secondary customer service representative, providing administrative support, and assisting with board...

  • Claims Specialist

    2 weeks ago

    Saint Paul, Minnesota, United States The Auto Club Group Full time

    Job Title: Claims SpecialistWe are seeking a highly skilled Claims Specialist to join our team at The Auto Club Group. As a Claims Specialist, you will be responsible for handling complex claims, reviewing assigned claims, and ensuring all possible policyholder benefits are identified.Key Responsibilities:Review and analyze claims to determine coverage and...

  • Office Specialist III

    2 weeks ago

    Saint Paul, Minnesota, United States Hennepin County, MN Full time

    About the PositionHennepin County is seeking an Office Specialist III to join our Department of Community Corrections and Rehabilitation. This is a full-time, benefit-earning position that will provide support to probation officers at the North Minneapolis office location.Key ResponsibilitiesProvide customer service to clients, attorneys, court personnel,...

  • Account Payable Specialist I-Supply Chain

    7 days ago

    Saint Paul, Minnesota, United States Fairview Health Services Full time

    Job SummaryAs an Account Payable Specialist I-Supply Chain at Fairview Health Services, you will be responsible for auditing, processing, and reconciling PO-based invoices, including electronic invoices, capitals/WIP invoices, non-PO invoices, and payments inquiries. You will also manage daily account management and problem resolution, analyze and reconcile...

  • Warehouse Operations Specialist

    3 days ago

    Saint Paul, Minnesota, United States MacArthur Co Full time

    Job Summary:MacArthur Co is seeking a highly motivated and detail-oriented Warehouse Operations Specialist to join our team. As a key member of our warehouse operations team, you will be responsible for executing operations that involve stocking and preparing orders of building materials for distribution to our network of customers.Key Responsibilities:Drive...

  • Quality Technician I

    4 weeks ago

    Saint Paul, Minnesota, United States CPC Full time

    Job SummaryColder Products Company (CPC) is a leading provider of quick disconnect couplings, fittings, and connectors for plastic tubing. We are seeking a Quality Technician I to support our product quality functions and drive efficiency in our Quality team.Key ResponsibilitiesRespond quickly and efficiently to production concerns and nonconformances, drive...

  • Warehouse Operations Specialist

    7 days ago

    Saint Paul, Minnesota, United States Baxter Healthcare Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Warehouse Operations Specialist to join our team at Baxter Healthcare Corporation. As a key member of our supply chain team, you will be responsible for receiving, stocking, and transferring deliveries of components to our manufacturing areas. This is a full-time, on-site position with a...

  • Civil Engineer I

    2 weeks ago

    Saint Paul, Minnesota, United States KLJ Full time

    Job Summary:The Civil Engineer I at KLJ will provide technical assistance for the design, development, and construction of transportation infrastructure projects. This role involves assisting with research, design, concept development, and construction of transportation engineering projects, as well as generating accurate documentation.This position requires...

  • Office Operations and Management Coordinator

    3 weeks ago

    Saint Paul, Minnesota, United States Minnesota IT Services Full time

    Job SummaryThis position performs advanced professional administrative, analytic, and process work to effectively carry out the day-to-day business operations, office management, and financial expenditures and invoices of the Administrative and Financial Services (AFS) division.The ideal candidate will have a strong background in customer service, with the...

  • Physical Therapist

    3 weeks ago

    Saint Paul, Minnesota, United States i-Health Inc Full time

    Job Title: Physical TherapistWe are seeking a highly skilled and dedicated Physical Therapist to join our team at Viverant Physical Therapy, an operating division of Infinite Health Collaborative (i-Health). As a Physical Therapist, you will play a vital role in delivering exceptional patient care and developing treatment plans for a wide range of outpatient...

  • Investment Operations Specialist

    4 weeks ago

    Saint Paul, Minnesota, United States BCforward Full time

    Job Title: Investment Operations SpecialistBCforward is seeking a highly motivated Investment Operations Specialist for an opportunity in Saint Paul, MN.Job Summary:Performs a variety of operational duties within an assigned area of Investment Operations. Researches and resolves operational and/or accounting exceptions, some of which may involve extensive...

  • Behavioral Health Specialist

    4 weeks ago

    Saint Cloud, Minnesota, United States MONROE OPERATIONS Full time

    About the RoleWe are seeking a skilled Behavioral Health Specialist to join our team at Monroe Operations.As a Behavioral Health Specialist, you will play a critical role in providing supervision and support to our clients, ensuring their safety and well-being while building a rapport with them.This is a challenging yet rewarding role that requires a high...

  • Manufacturing Operations Specialist

    2 weeks ago

    Saint Paul, Minnesota, United States Randstad USA Full time

    Job SummaryWe are seeking a skilled Manufacturing Operations Specialist to oversee and coordinate plant operations and activities. The ideal candidate will have 2+ years of hands-on experience in a manufacturing environment and be able to troubleshoot and resolve issues in a timely fashion.Responsibilities:Load and unload equipment and materialsProvide...

  • Office Operations and Management Coordinator

    3 weeks ago

    Saint Paul, Minnesota, United States Minnesota IT Services Full time

    Job SummaryThis position performs advanced professional administrative, analytic, and process work to effectively carry out the day-to-day business operations, office management, and financial expenditures and invoices of the Administrative and Financial Services (AFS) division.The ideal candidate will have a strong background in customer service, with the...

  • Field Service Technician I

    3 days ago

    Saint Paul, Minnesota, United States Toshiba America Business Solutions Full time

    Field Service Technician IAt Toshiba America Business Solutions, we're seeking a skilled Field Service Technician I to join our team. As a Field Service Technician I, you will be responsible for delivering innovative solutions to our clients' print management needs. You will maintain, service, and repair office equipment at customer locations throughout the...

Office Operations Specialist I

2 months ago

Saint Paul, Minnesota, United States Loffler Companies, Inc. Full time
Job Overview

Position Summary: The Administrative Services Associate I will oversee a variety of tasks at a designated client location. Responsibilities may encompass standard office duties such as document reproduction, mail handling, scanning, hospitality services, and reception duties. This role is focused on fulfilling client expectations as outlined in the agreement with Loffler Companies, Inc.

Key Responsibilities:

The following responsibilities are essential for the effective execution of this role, with reasonable accommodations available if necessary. Any additional tasks are considered part of 'other related duties as assigned':

Material Handling

  • Prepare and package items for shipment and distribution.
  • Utilize designated control systems to ensure job accuracy and inventory management.

Mail Management

  • Receive, categorize, and deliver mail according to client specifications.
  • Prepare outgoing mail using the appropriate mailing equipment.
  • Adhere to all postal regulations.

Document Services

  • Produce, finalize, and deliver completed products based on user requests.
  • Employ provided software to schedule and invoice print/copy tasks.
  • Assist with file editing and preparation for printing as needed.

Scanning Services

  • Digitize original documents into specified client locations.
  • Process original documents according to client guidelines.
  • Maintain high output levels and accuracy.

Reception Duties

  • Answer incoming calls, welcome clients and visitors, and perform other assigned tasks.

Event Support

  • Set up conference and event spaces. Ensure meeting areas are clean, stocked, and prepared.

Delivery Services

  • Manage deliveries within and outside client locations.

Shipping and Receiving

  • Utilize shipping systems (UPS, FedEx, etc.) and client systems for receiving and dispatching items.

Additional related duties may be assigned as necessary.

Qualifications:

  • Ability to work independently with minimal supervision.
  • Valid driver's license and a clean driving record are required.
  • Capable of working under pressure and meeting deadlines.
  • Attention to detail and accuracy in handling information.
  • Effective written and verbal communication skills.
  • Basic proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Strong interpersonal and customer service skills.
  • Demonstrated motivation, good judgment, and decisiveness.
  • Organizational skills and flexibility in planning.

Education and Experience:

  • High School Diploma or equivalent is required.
  • Previous experience in customer service is preferred.
  • No specific industry experience is necessary.

Supervisory Responsibilities:

  • May be required to train and develop skills for potential supervisory roles.

Work Environment:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

  • The noise level in the work environment is typically minimal to moderate.
  • Ability to lift up to 50 lbs.

Why Join Us?

  • Recognized as a Top Workplace.
  • Opportunities for Career Advancement.
  • Employer-paid Life Insurance and Disability coverage.
  • Generous Paid Time Off, Volunteer Time, Holidays, Bereavement, and Parental Leave.
  • Comprehensive Benefits Package including FSA, Medical, Dental, and Vision coverage.
  • 401K plan with Employer Matching.
  • Tuition Reimbursement available.