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Event Coordinator Specialist

2 months ago

Buda, Texas, United States Austin Angels Full time
About the Role

Austin Angels is seeking a highly skilled and experienced Event Coordinator Specialist to join our team. As a key member of our organization, you will be responsible for planning, coordinating, and executing various events and programs that support our mission to revolutionize the foster care experience for children, youth, and families.

Key Responsibilities
  • Event Planning and Coordination
    • Lead logistics for all programmatic events, including but not limited to: Entrepreneur Workshop/Leader Academy, Spring Break Camp, Family Days, Back to School, Volunteer Appreciation, Fall & Winter holiday events, and Holiday Shop Day.
    • Serve as the lead for all community/corporate engagements events, including but not limited to: Build-a-Love Box events, supply drives, notecard writing engagements, etc.
    • Support logistics of fundraising events and partnerships, including but not limited to: corporate partnerships, private donor dinners, National Advisory Council engagement, Angel Ball Gala, Food Fight, etc.
  • Administrative Operations
    • Coordinate meeting logistics such as: location details (virtual or in person), calendar invites, reminders, etc.
    • Facilitate hospitality for in person meetings, including ordering food, room reservation and set up, preparing digital and/or print materials, etc.
    • Track budgets and manage related receipts/expense reports.
    • Submit print requests for meetings and projects as directed.
    • Oversee post-event mailings, such as thank you cards.
    • Respond to all contact form/info email inquiries within one business day.
    • Maintain files and documentation.
    • Update donor information as needed within the CRM database.
    • Order and maintain inventory of swag (T-shirts, stickers, water bottles, etc.).
  • Special Projects
    • Support special projects on an as needed basis, including but not limited to: Foster Care Community Center, team engagements, Programs Conference, Love Box deliveries, tabling events, etc.
Requirements
  • 3+ years of experience in event coordination and administrative support
  • Passion for the mission and purpose of the organization
  • Background in leading events and administration
  • Demonstrated ability to be strategic, innovative, and make sound ethical decisions
  • Ability to work independently and take initiative with minimal supervision, while also working effectively with a team
  • Outstanding and professional communication skills, both verbal and written
  • Excellent time-management and prioritization skills, and ability to effectively manage short and long-term projects
  • Strong organizational skills with meticulous attention to detail
  • The ability to thrive in a fast-paced environment and manage multiple concurrent projects/deadlines
  • Ability to maintain confidentiality, discretion, and professionalism
  • Proficient in Microsoft 365 and Google Workspace
  • Ability to pass state and federal background checks
  • Willingness to work some evenings and weekends
  • Valid driver's license and reliable transportation
  • Personal laptop and/or desktop computer