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Project Coordinator

2 months ago

Ashburn, Virginia, United States Zantech Full time
Job Description

Job Title: Program Manager

Company: Zantech

Location: Ashburn, VA

Job Type: Full-time

Job Category: Management

Job Summary

Zantech is seeking a highly skilled Program Manager to oversee and coordinate all aspects of program management, ensuring that projects are completed on time, within budget, and meet the required standards.

Key Responsibilities
  • Personnel Supervision and Coordination:
    • Supervise personnel in the performance of their duties.
    • Provide instructions to contractor employees to ensure work progresses on schedule and meets accuracy requirements.
    • Coordinate with government personnel in the assignment and prioritization of requested work.
    • Ensure all deliverables are submitted as required.
  • Finance and Budget Management:
    • Support portfolio acquisition management activities, including portfolio-level analysis, collection, and management of investment data.
    • Monitor and track compliance with CBP and DHS acquisition policies and processes.
    • Provide financial management support, including budget analysis and financial analysis.
    • Assist with budget preparation, justification, funds execution, and program planning.
    • Analyze obligations and expenditures, maintain forecasts, and prepare status reports.
  • Risk and Requirements Management:
    • Provide risk management support, including risk process planning, risk identification, development of risk mitigation measures, risk reporting, and risk process training.
    • Support requirements management, program and project planning, and performance monitoring.
    • Assist in the development of risk management plans and implement document management control procedures.
  • Program and Project Management:
    • Support program and project management activities, including planning analysis and evaluation, program/project analysis and reporting, and performance monitoring.
    • Assist with the development and update of life cycle management processes for the enterprise, programs, and projects.
    • Coordinate, attend, and document meetings and project reviews to capture ongoing program and project data and information.
    • Assist in the establishment of, preparation for, conduct of, and follow-up to regular project management reviews.
  • Communications and Stakeholder Engagement:
    • Provide communications across a variety of stakeholder groups, including executive announcements, information sharing announcements, and marketing materials.
    • Support customer relationship management by providing customer support to improve CBP's interaction with DHS and other agencies.
    • Facilitate ongoing customer engagement activities and support the preparation of draft communications plans for external stakeholders.
  • Acquisition Management:
    • Assist, support, and provide guidance regarding acquisition and procurement processes and pre- and post-award activities.
    • Support acquisition strategy formulation, requirements formulation, cost estimating, and acquisition documentation development.
    • Track milestones and timelines to meet acquisition expectations and assist with contract modifications and performance tracking.
  • Asset Management:
    • Support CBP logistics and asset management activities, including the development and maintenance of the Integrated Logistics Support Plan (ILSP).
    • Analyze user requirements and mission needs to provide critical data for project site selection.
    • Prepare project sites for lease/easement execution, including site feasibility evaluations, government approvals, and leasing activities.
    • Maintain processes to control physical accountability of CBP IT assets.
    • Serve as a local property officer (LPO), barcoding and tracking all accountable and high-risk sensitive property.
    • Assist with annual inventory activities and setting up workstations with necessary peripheral devices.
Requirements
  • Education:
    • Bachelor's degree in Business Administration, Project Management, or a related field.
  • Experience:
    • 5-7 years of relevant professional experience in program management, preferably within a government or defense environment.
  • Certifications:
    • Project Management Professional (PMP) or Certified Program Management Professional (PgMP)
  • Skills:
    • Proficiency in project management software and tools (e.g., MS Project, Primavera)
    • Knowledge of government acquisition policies and procedures
Desired Qualifications
  • Education:
    • Master's degree in a related field
  • Experience:
    • Experience with DHS/CBP program management systems and processes
  • Certifications:
    • Advanced certifications in program or project management
  • Skills:
    • Strong leadership and supervisory skills
    • Excellent communication and interpersonal skills.
    • Strong analytical and problem-solving skills.
    • Ability to work collaboratively in a team environment
Security Clearance

Must pass a National Agency Check with Inquiries (NACI), the minimum investigation required.