Office Specialist

3 days ago

Sells, Arizona, United States Tohono O'odham Nation Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Specialist to join our team at the Tohono O'odham Nation. As an Office Specialist, you will provide administrative support to our director, office manager, and administrative assistants, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide receptionist duties, including greeting the public and other employees, and obtaining or providing information.
  • Transfer calls and take messages, assist customers in completing forms and documents, schedule customers for appointments, and disperse and receive documents.
  • Design and modify filing systems to improve efficiency and effectiveness, and maintain organized and accurate filing systems.
  • Locate and retrieve records from manual or computerized systems, create new files, and purge old files.
  • Send and receive documents via fax machine, and send mail using inter-office or U.S. mail system.
  • Compose correspondence for review by supervisor or manager, complete various forms to process requests or claims, and proofread and/or spell check documents to eliminate errors.
Requirements
  • High School Diploma or General Education Diploma and one year work experience in general clerical work, or an equivalent combination of training, education, and work experience.
  • Must type 40 WPM and demonstrate sixty percent proficiency in grammar, spelling, and math.
  • Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
Working Conditions

This position requires the ability to work independently and meet strict time lines, as well as the ability to work extended hours and various work schedules. The incumbent may be required to travel within the interior/exterior boundaries of the Tohono O'odham Nation.

Language

This position requires fluency in both the Tohono O'odham Language and English as a condition of employment.

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