Project Services Coordinator

2 weeks ago

Holmdel, New Jersey, United States Colliers Engineering & Design Full time
Project Services Specialist

Colliers Engineering & Design is seeking a highly skilled Project Services Specialist to join our team. This role requires a strong understanding of project management principles and the ability to work independently to establish project priorities and schedules.

Key Responsibilities:
  • Establish project priorities and schedules in line with strategic plans and operating objectives.
  • Provide specialized advice, facilitation, and support to management in the development and implementation of effective systems, procedures, programs, and/or practices.
  • Independently perform specific tasks in support of multiple concurrent projects.
  • Prepare, manage, and track project-related documents, including agreements, correspondence, deliverables, insurance, submittal logs, purchase orders, RFI Logs, site visit schedules, and work orders.
  • Follow up with internal team members on open/overdue items.
  • Prepare, submit, track, and act upon budget authorization requests within client project management systems as directed.
  • Manage and/or maintain internal and external client project databases.
  • Periodic review and record maintenance of project files, including both electronic and hard copies.
  • Track correspondence between project managers and various outside parties to ensure timely responses.
  • Effectively communicate and coordinate with internal team members, outside parties, and clients to advance projects.
  • Prepare and review memos, reports, and other project documents as directed.
  • Attend project-related meetings or participate in conference calls as needed or requested.
  • Provide mentorship or training to other staff on project/program processes and best practices.
Requirements:
  • Associate Degree from an accredited institution or equivalent in education and experience.
  • 4+ years of related experience.
  • Notary public preferred.
  • Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
What We Offer:

At Colliers Engineering & Design, our people are our most important resource. We are committed to providing a safe, comfortable work environment, potential for career advancement, and the ability to impact society through our projects and company-sponsored activities.

We offer a generous compensation package, including company-paid medical, dental, and vision coverage, paid pregnancy disability leave, short- and long-term disability insurance, life insurance, a company-matched 401(k)/Roth, paid time off, employee referral and professional license bonuses, and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We also provide resources and technology to encourage personal and professional growth opportunities, including reimbursement for education, a free in-house resource for hundreds of educational and self-enrichment courses, a mentorship program, a wellness program, a Women's Organization, and ongoing philanthropic opportunities.

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