Federal Work Study Student Life Assistant

3 days ago

Indianapolis, Indiana, United States IvyTech Full time
Job Summary

We are seeking a highly motivated and organized individual to join our Student Life team as a Federal Work Study Student Life Assistant. In this role, you will provide support to Student Life and functions related to extra and co-curricular activities, student organizations, and student engagement.

Key Responsibilities
  • Assist in planning, marketing, and facilitating student life events, meetings, and conferences, including facility reservations and set-up, vendor arrangements, catering arrangements, audio-visual requests, reservation lists, and attendance tracking.
  • Create student life printed and electronic materials and maintain campus bulletin boards and postings in all buildings.
  • Assume the presidential role of the Campus Activities Board student organization, including scheduling and leading meetings, organizing agendas, planning team outings, and leading organization officers.
  • Maintain the IvyLife student life portal, including event creation, marketing posts, and event participation.
  • Provide ongoing administrative support for student organizations, including org startup, registration, tracking, training, and travel.
  • Maintain supplies and materials in all Student Life locations, including the Student Life office and storage closet(s).
  • Work collaboratively with other internal departments and faculty to market and implement appropriate programming and activities.
  • Answer telephone and greet visitors, transmit requested information, record messages, and route information to appropriate personnel.
  • Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops, including follow-up as needed.
Requirements
  • Must be a current student in good standing with 12 credit hours accumulated Ivy Tech courses and be currently enrolled for a minimum of 6 credit hours.
  • Intermediate computer knowledge for applications like email, word processing, internet, spreadsheets, audio visual, Zoom, and voicemail applications.
  • Excellent public and interpersonal communication skills and the ability to work collaboratively as a team player.
  • Must be a self-starter with self-motivation and the ability to effectively work independently with little to no supervision.
  • Has the ability to complete projects in a timely manner.
  • Understands or has the ability to learn and adhere to Ivy Tech policies relating to risk management, academic standards, finance, and student code of conduct.
  • Experience in event planning, organization, marketing, or visual communication is a plus.
Equal Opportunity Employer

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status.

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