Current jobs related to Compensation Specialist - Cherokee, North Carolina - Cherokee Indian Hospital Authority

Position Title: Payroll Officer

Job Code: PAYROOFF

Department: Accounting

Division: Finance

Salary Classification: Non-Exempt 9

Reporting To: Controller

Position Summary

The Payroll Officer is responsible for executing a range of administrative and clerical tasks associated with the management and processing of payroll for the Cherokee Indian Hospital Authority. This role ensures that the bi-weekly payroll is processed accurately and adheres to established protocols and timelines, guaranteeing that employees receive their compensation punctually and that all necessary reports are submitted on time.

Key Responsibilities

• Possess a comprehensive understanding of tax regulations, including but not limited to: completion of Forms 941, 940, 945, W-2, W-3, and other related documentation.
• Maintain familiarity with policies, procedures, and deadlines relevant to payroll reporting to ensure compliance with federal, state, and local regulations.
• Review payroll records for accuracy, including employee additions and changes, ensuring all necessary approvals are obtained.
• Guarantee timely processing of payroll checks for all employees, making necessary adjustments for new hires, terminations, and transfers.
• Stay informed about tax withholding and FICA deposit deadlines to avoid penalties.
• Manage the completion and submission of W-2 forms and ensure the correct transmission of magnetic media to the IRS.
• Input payroll data into the Financial Management system accurately.
• Examine biweekly time cards and pre-check reports for correctness.
• Process payroll checks and reports in accordance with established procedures.
• Prepare and submit all required payroll reports.
• Request and distribute tax and payroll deduction payments to accounts payable.
• Ensure timely deposits for state, federal, and other garnishments.
• Prepare and file all necessary quarterly federal tax returns.
• Handle manual checks and voids as required.
• Maintain comprehensive records, files, and logs as necessary.
• Adhere to established safety protocols and organizational policies.
• Communicate regularly with HR to ensure accuracy in salary, wage, and benefit deductions.
• Work independently while following the guidance of the Controller and established accounting procedures.
• Exercise sound judgment in navigating various guidelines applicable to the organization.
• Recognize and respond appropriately to various scenarios within established practices.
• Handle precise data with care, ensuring accuracy to prevent internal discrepancies.
• Engage with various stakeholders, including the Controller, HR, and employees, maintaining professionalism in all interactions.
• Access sensitive payroll information, ensuring confidentiality is upheld at all times.
• Demonstrate a high level of discretion when handling confidential information.
• Maintain focus and attention to detail, particularly when entering and verifying data.
• Perform physical tasks as required, including mobility and communication.
• Exhibit strong customer service skills, ensuring all interactions reflect the organization's values.
• Undertake additional responsibilities as assigned by the supervisor.

Qualifications

• A Bachelor’s degree in Accounting or a related field, or a minimum of 10 years of payroll experience in a mid-sized organization.
• At least ten years of experience in an accounting or finance role, specifically in payroll for an organization with a workforce of at least 150 employees.
• Proficiency in accounting principles and practices is preferred.
• Intermediate to advanced skills in spreadsheet and database software are required.
• Ability to communicate effectively, both verbally and in writing.
• Must possess a valid driver's license.

Confidentiality and Accuracy

Access to confidential records is a critical aspect of this role. The Payroll Officer must ensure that all sensitive information is handled with the utmost discretion and in compliance with organizational confidentiality policies.