Administrative Support Specialist
2 months ago
We are seeking a highly organized and personable Administrative Assistant to support our Human Resources department and serve as the receptionist at one of our downtown Pittsburgh offices.
Key Responsibilities- Manage front desk operations, including greeting visitors, handling incoming calls, and maintaining a welcoming office environment.
- Assist the HR team with various administrative tasks such as scheduling interviews, coordinating company events, and managing onboarding schedules.
- Prepare, generate, and distribute reports and presentations as assigned.
- Perform general office tasks such as filing, ordering office supplies, and preparing meeting material.
- Coordinate travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations; file expense reports on behalf of the HR team.
- Provide real-time scheduling support, booking appointments and preventing conflicts; coordinate onboarding schedules for new employees as assigned.
- Partner with the recruitment team to schedule and coordinate interviews.
- Manage a multi-line phone system and route callers to the appropriate party.
- Sort and distribute incoming and outgoing mail; prepare and track deliveries.
- Associate Degree or equivalent combination of education, training, and experience.
- Minimum of three years of experience in an administrative role.
- Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
At Raymond James, our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence, and a conservative, long-term view.
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Federated Hermes Full timeAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Regional Sales team. As an Administrative Support Specialist, you will provide administrative support to our Regional Sales Representatives, including calendar management, weekly itineraries, and scheduling appointments.Key...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Allegheny Intermediate Unit Full timeJob Title: Administrative Support SpecialistJob Summary:This position provides administrative support to the Adult Education Program at the Allegheny County Jail. The Specialist attends to data management components, tracks outside mail delivery, and supports special events and initiatives. The role requires timely and accurate information management,...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Pennsylvania Courts Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Pennsylvania Courts. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including typing, secretarial, and...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States AFSCME Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at AFSCME. In this role, you will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including preparing correspondence, reports, and other...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Floor Designs Unlimited Flooring America Full timeJob Title: Administrative Support SpecialistAbout Us:Flooring America is a retail flooring store that values its employees and strives to create a family-friendly work environment. We are seeking a reliable individual to fill an immediate opening in our administrative office.Job Summary:We are looking for a highly organized and detail-oriented Administrative...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Fox Chapel Area School District Full timeJob Summary:The Fox Chapel Area School District is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our district office, you will provide exceptional support to our staff and students, ensuring the smooth operation of our administrative functions.Key Responsibilities: Provide administrative support...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Carlow University Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Carlow University. The successful candidate will provide administrative support to the Physician Assistant Department Chair, Director of Clinical Education, and faculty members.Key ResponsibilitiesProvide administrative support to...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States PEAK Technical Staffing USA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PEAK Technical Staffing USA. The successful candidate will provide administrative support to our team, with a focus on proposal development and coordination.Key ResponsibilitiesProvide administrative support to the proposal team, including...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States SSi People Full timeJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at SSi People. The successful candidate will be responsible for providing administrative support to our team, including managing schedules, organizing emails, and coordinating special meetings and travel arrangements.Key Responsibilities:Manage calendars and...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States PETES GARAGE Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at PETES GARAGE. The successful candidate will have excellent communication skills, be able to multitask, and have a strong proficiency in Microsoft Office, particularly Excel, Word, and QuickBooks.Key Responsibilities: Provide administrative...
-
Administrative Support Specialist
3 weeks ago
Pittsburgh, Pennsylvania, United States Precision Recruiting Solutions Group Full timeJob SummaryWe are seeking an Administrative Support Specialist to join our team at Precision Recruiting Solutions Group. This temporary role will provide administrative support to our client in Pittsburgh, PA.Key Responsibilities:Provide administrative support, including filing, emailing, and sending calendar invitations.Manage Google Docs, perform data...
-
Administrative Support Specialist
3 weeks ago
Pittsburgh, Pennsylvania, United States Acutronic USA Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Acutronic USA. In this role, you will be responsible for managing administrative tasks, overseeing office procedures, and supporting staff to enhance efficiency and productivity.Key Responsibilities:Manage correspondence, including receiving and...
-
Administrative Support Specialist
1 week ago
Pittsburgh, Pennsylvania, United States Epiq Full timeCompany Overview:Epiq is a team-oriented organization that provides various administrative services to our clients, including copy, print, mail, hospitality, facilities, and receptionist services.Salary:The estimated compensation range for this role is $17.49 to $20.94 per hour, with potential eligibility for an annual bonus. The actual compensation will be...
-
Administrative Support Professional
3 weeks ago
Pittsburgh, Pennsylvania, United States South Fayette Township Full timeAdministrative Specialist OpportunitySouth Fayette Township is seeking a highly skilled Administrative Specialist to join their team. As an Administrative Specialist, you will provide critical support to the organization by managing administrative tasks, coordinating projects, and ensuring seamless day-to-day operations.Key Responsibilities:Manage...
-
IT Support Specialist
1 month ago
Pittsburgh, Pennsylvania, United States Pennsylvania Western Federal Public Defender Full timeJob Details for IT Support SpecialistCourt Name/Organization:Pennsylvania Western Federal Public DefenderOverview of the Position:The IT Support Specialist will work in a team environment to provide timely end-user support and ensure that office systems and networks are operating securely, efficiently, and effectively.The successful applicant will assist the...
-
Administrative Support Specialist
1 month ago
Pittsburgh, Pennsylvania, United States WESCO International Full timeAdministrative Assistant RoleWe are seeking a highly skilled Administrative Assistant to join our Administration & Support Services team. As an Administrative Assistant, you will report to the CEO Executive Assistant and provide a broad range of administrative support to the Office.Key Responsibilities:Provide administrative support to the OfficeAssist the...
-
IT Support Specialist
3 weeks ago
Pittsburgh, Pennsylvania, United States Pennsylvania Western Federal Public Defender Full timeJob Details for IT Support SpecialistCourt Name/Organization: Pennsylvania Western Federal Public DefenderOverview of the Position:The IT Support Specialist will work in a team environment to provide timely end-user support and ensure that office systems and networks are operating securely, efficiently, and effectively.The successful applicant will assist...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Greater Pittsburgh Travel Full timeJob SummaryGreater Pittsburgh Travel is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team.Key Responsibilities- Provide administrative support to the team- Handle phone calls and assist with communication- Carry out executive administrative tasks- Maintain accurate records and files- Perform...
-
Administrative Support Specialist
3 weeks ago
Pittsburgh, Pennsylvania, United States Synergy Staffing Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Synergy Staffing. As an Administrative Assistant, you will provide administrative support to our attorneys and clients, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to attorneys and clients, including...
-
Administrative Support Specialist
2 weeks ago
Pittsburgh, Pennsylvania, United States Sales Bizlab Full timeJob DescriptionAbout Sales BizlabWe are seeking a diligent and organized Administrative Assistant to support our dynamic team. This role is pivotal in ensuring that daily office operations run smoothly and efficiently.The ideal candidate will possess excellent multitasking abilities and be skilled in supporting various departments within our company. As an...