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Operations Coordinator

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

MyCareersFuture is seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our President. As a key member of our team, you will be responsible for managing the President's daily schedule, coordinating meetings, and ensuring the smooth operation of our administrative functions.

**Key Responsibilities**

  • Manage the President's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders.
  • Prepare and organize meeting materials, take minutes, and draft reports to ensure accurate and timely communication.
  • Conduct market research and data analysis to support informed decision-making.
  • Facilitate communication between departments and teams to ensure seamless collaboration.
  • Assist in project management to ensure timely completion of tasks and projects.
  • Prepare and track budgets and expense reimbursements to ensure financial accuracy.
  • Handle confidential documents and reports with discretion and professionalism.
  • Perform other related duties as required to support the President and the organization.

**Requirements**

  • Bachelor's degree or higher in Business Administration or a related field.
  • At least 3 years of experience in an administrative assistant or related role.
  • Excellent organizational and time management skills, with the ability to handle multiple tasks and priorities.
  • Strong written and verbal communication skills, with the ability to communicate effectively with all levels of personnel.
  • Proficient in office software, including Microsoft Office Suite.
  • Strong analytical and problem-solving skills, with the ability to think critically and make sound decisions.
  • Ability to work in a fast-paced environment while maintaining professionalism and composure.

**What We Offer**

  • Competitive salary and benefit package.
  • Opportunities for career development and training to support your growth and success.