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Administrative Support Specialist

2 months ago

Tupelo, Mississippi, United States Dwayne Blackmon Chevrolet Full time
Job Summary

The Assistant Office Manager plays a vital role at Dwayne Blackmon Chevrolet Inc., providing administrative support to the Accounting Department and contributing to the overall operations of the business. Key responsibilities include data entry, financial record maintenance, accounts payable and receivable management, and general office assistance.

Key Responsibilities
  • Provide administrative support to the accounting staff, ensuring seamless day-to-day operations.
  • Maintain accurate and up-to-date financial records, facilitating informed business decisions.
  • Prepare and enter various financial documents into accounting software, ensuring timely and accurate processing.
  • Prepare daily and weekly reports, invoices, and reconciliations for management, providing valuable insights into business performance.
  • Handle accounts payable and accounts receivable with precision and efficiency, ensuring timely payments and reconciliations.
  • Administer payroll and employee health insurance benefits, ensuring compliance with company policies and procedures.
  • Analyze financial data, completing necessary calculations for management, and providing recommendations for process improvements.
  • Prepare tax reports, tax deposits, and tax returns in a timely and accurate manner, ensuring compliance with regulatory requirements.
  • Process all new and used vehicle sales paperwork, including contracts and title documents, ensuring seamless transactions.
Requirements
  • Relevant education in Accounting or Finance, with a strong understanding of accounting principles.
  • Ability to work in a fast-paced environment with tight deadlines, prioritizing tasks and managing multiple responsibilities.
  • Proficiency in MS Office Suite (Word, Excel, Outlook), with experience in accounting software systems.
  • Excellent customer service skills, with a strong focus on building relationships and providing exceptional support.
  • Ability to work independently and as part of a team, collaborating with colleagues to achieve business objectives.
EEOC Statement

Dwayne Blackmon Chevrolet Inc. is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics.