Accounting Assistant

1 month ago

McMinnville, Oregon, United States Essential Services of Oregon Full time
Job Title: Accounting Assistant

Essential Services of Oregon is seeking a highly skilled and detail-oriented Accounting Assistant to join our team. As an Accounting Assistant, you will play a critical role in supporting the financial operations of our organization.

Job Summary

The Accounting Assistant will be responsible for assisting the Accountant in various aspects of financial processes, including bank reconciliations, maintaining company records, and preparing business taxes. This role requires strong communication and organizational skills, as well as the ability to work independently and as part of a team.

Key Responsibilities
  1. Process new employee information into employee data trackers, health/dental/vision trackers, and 401(k) trackers.
  2. Process terminated/resigned employee information by removing it from employee data trackers, health/dental/vision trackers, and 401(k) trackers.
  3. Update benefit sites and PayChex Flex regarding terminated employees enrolled in health, dental, vision insurance, and 401(k).
  4. Provide explanations and maintenance of health, vision, dental insurance, and 401(k) benefits for all staff.
  5. Enroll employees in their choice of health, dental, vision insurance, and 401(k) in benefit sites and PayChex Flex.
  6. At the completion of each payroll cycle, input applicable data into the 401(k) fund, prepare and enter journal entries for insurance and garnishments into QuickBooks, enter all direct deposits, manual checks, taxes paid, and invoices related to payroll into QuickBooks.
  7. Prepare checks for signing for invoices due, PTO cash outs, and draws as needed.
  8. Reconcile all bank and credit card accounts on a monthly basis and prepare a report to review with the Accountant.
  9. Assist the Accountant with surveys required by the State of Oregon.
  10. Assist in the preparation of data for all tax filings as required by the IRS, the State of Oregon, and Yamhill County.
  11. Participate in the rotation of the Emergency After-Hours Phone, following the guidelines established within the Emergency After-Hours Phone Policy & Procedures.
  12. Perform other duties as assigned by the management team.
Requirements
  1. Be at least 21 years of age.
  2. Successfully complete a DHS criminal history check.
  3. Be legally eligible to work in the United States.
  4. Demonstrate by background, education, references, skills, and abilities that he or she is capable of safely and adequately performing all tasks assigned.
  5. Have the ability and sufficient education to follow oral and written instructions and keep any records required.
  6. Have strong written and oral communication skills with clients, clients' family members, brokerage personnel, and Essential Services LLC staff.
  7. Exhibit responsibility, maturity, and reputable character exercising sound judgment with high ethical standards.
  8. Not be the spouse of any client that the employee works directly with.
  9. Have no substantiated abuse or neglect findings against them by DHS, CDDP, or other appropriate authority.
  10. Not be on the current Centers for Medicare and Medicaid Services list of excluded or debarred providers.
  11. Hold a valid driver's license and appropriate levels of auto insurance if driving as part of job duties.
Preferred Qualifications
  1. Excellent time management, organizational, coordination, and leadership skills.
  2. Good written and oral communication skills.
  3. Ability to communicate with clients, clients' families, those around them in the community, and Essential Services LLC employees.
  4. Excellent communication and interpersonal skills.
  5. Strong people skills.
  6. Ability to effectively problem-solve.
  7. Ability to maintain confidentiality at all times for clients and employees.
  8. Detail-oriented.
  9. Ability to communicate with clients and employees through SMS, email, phone call, and in person.
  10. Experience and knowledge of QuickBooks.
  11. Experience and knowledge of basic accounting principles.
  12. Understanding of computers and software programs such as Microsoft Word, Microsoft Excel, Adobe Fill & Sign Google documents, Internet Explorer, Windows, phone-based applications, and E-mail correspondence.
  13. Ability to follow instructions and work independently, exercise good judgment, and prioritize daily tasks.
  14. Ability to work as a member of a team and work within the policies and procedures, vision mission, and core values established by Essential Services LLC.

  • Account Sales Manager

    2 weeks ago

    McMinnville, Oregon, United States Keurig Dr Pepper Inc. Full time

    Job Title: Account Sales ManagerWe are seeking a highly motivated and results-driven Account Sales Manager to join our team at Keurig Dr Pepper Inc.Job Summary:The Account Sales Manager will be responsible for selling Keurig Dr Pepper brands to maximize brand growth, share growth, and brand distribution. This role will involve developing and implementing...

  • Account Sales Manager

    3 weeks ago

    McMinnville, Oregon, United States Keurig Dr Pepper Inc. Full time

    Account Sales ManagerKeurig Dr Pepper is seeking a highly motivated and results-driven Account Sales Manager to join our team. As an Account Sales Manager, you will be responsible for selling Keurig Dr Pepper brands to maximize brand growth, share growth, brand distribution, and to obtain specific volume objectives.Key Responsibilities:Sell Keurig Dr Pepper...

  • Accounts Payable Specialist II

    2 weeks ago

    McMinnville, Oregon, United States The Springs Living Full time

    Accounts Payable Specialist IIWelcome to The Springs Living, a leading provider of senior living services. We're seeking an experienced Accounts Payable Specialist II to join our team in McMinnville, OR.Job SummaryThe successful candidate will be responsible for the full cycle of accounts payable functions, including vendor payment processing, credit card...

  • Accounts Payable Specialist II

    2 weeks ago

    McMinnville, Oregon, United States The Springs Living Full time

    Accounts Payable Specialist IIWelcome to The Springs Living, a leader in senior living. We're seeking a skilled Accounts Payable Specialist II to join our team in McMinnville, OR.Job SummaryThis role is responsible for the full cycle of accounts payable functions, ensuring accurate and timely vendor payments. The ideal candidate will have experience in CapEx...

  • Dental Assistant I

    2 weeks ago

    McMinnville, Oregon, United States Virginia Garcia Memorial Health Center Full time

    Job Summary:The Dental Assistant I will assist the dental or dental hygienist in providing high-quality patient care. This includes exposing and processing x-rays, managing dental operatories, and performing patient intake.Key Responsibilities:Assist the dentist or dental hygienist in transfer of instruments and preparation of dental materialsLayout...

  • Dental Assistant

    2 months ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services that enhance the quality of our patients' lives.We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out...

  • Dental Assistant

    1 month ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services that enhance the quality of our patients' lives.We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out...

  • Dental Assistant

    4 weeks ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services that enhance the quality of our patients' lives.We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out...

  • Dental Assistant

    1 month ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services that enhance the quality of our patients' lives.We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out...

  • Dental Assistant

    3 weeks ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services that enhance the quality of our patients' lives.We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out...

  • Dental Assistant

    3 weeks ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services that enhance the quality of our patients' lives.We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out...

  • Dental Assistant

    4 weeks ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services that enhance the quality of our patients' lives.We focus on a commitment to patient care, operational and clinical excellence, personal accountability, building relationships, and seeking out...

  • Dental Assistant

    1 month ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammates' smiles as much as our patients' smiles. Our vision is to provide exceptional, lifelong, integrated oral healthcare services.We enhance the quality of our patients' lives by providing accessible oral healthcare, which is paramount to overall health and well-being.We focus on a commitment to patient care, operational...

  • Certified Dental Assistant

    4 weeks ago

    McMinnville, Oregon, United States Gentle Dental Full time

    About Gentle DentalWe value our teammate's smile as much as our patient's smile. Our vision is to provide exceptional, lifelong, integrated oral healthcare services.We enhance the quality of our patients' lives by providing accessible oral healthcare, which is paramount to overall health and well-being.We focus on a commitment to patient care, operational...

  • Dental Assistant II

    4 weeks ago

    McMinnville, Oregon, United States Virginia Garcia Memorial Health Center Full time

    Job SummaryAt Virginia Garcia Memorial Health Center, we are seeking a highly skilled and dedicated Dental Assistant II to join our team. As a Dental Assistant II, you will play a vital role in providing high-quality patient care and supporting our dental team in delivering exceptional services.Key ResponsibilitiesAssist dentists and dental hygienists in...

  • Medical Assistant

    1 month ago

    McMinnville, Oregon, United States Frontier Dermatology Full time

    Job OpportunityWe are seeking a highly skilled and detail-oriented Medical Assistant to join our team at Frontier Dermatology. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our dermatology team.Key Responsibilities:Assist providers in procedures and patient careRoom patients, prepare exam rooms, and...

  • Dental Assistant II

    3 weeks ago

    McMinnville, Oregon, United States Virginia Garcia Memorial Health Center Full time

    Job SummaryThe Dental Assistant II / EFDA is a vital member of our dental team, providing exceptional support to our dentists and dental hygienists. This role involves assisting with patient care, exposing and processing X-rays, and performing sealants. If you are passionate about delivering high-quality patient care and have a strong desire to work in a...

  • Sales Coordinator Assistant

    1 month ago

    McMinnville, Oregon, United States Champion Homes Full time

    Job SummaryChampion Home Builders is seeking a highly organized and detail-oriented Sales Coordinator to assist the Sales Manager and Salesmen in daily operations and activities involving Marketing and Sales Programs.The ideal candidate will have strong proficiency in Microsoft Excel and Word, excellent communication skills, and the ability to work well in a...

  • Employment Assistant Program Manager

    3 weeks ago

    McMinnville, Oregon, United States MV Advancements Full time

    Empower Careers and Foster InclusionMV Advancements is dedicated to empowering individuals with disabilities to achieve their employment goals. As a Supported Employment Assistant Manager, you will play a vital role in breaking down barriers to employment and advocating for the people we support.Key Responsibilities:Collaborate with MVA Employment...

  • Panel Care Team Assistant

    4 weeks ago

    McMinnville, Oregon, United States Virginia Garcia Memorial Health Center Full time

    Job Title: Panel Care Team AssistantJoin our team at Virginia Garcia Memorial Health Center as a Panel Care Team Assistant, where you will play a vital role in providing high-quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties.Job Summary:The Panel Care Team Assistant will provide a wide array of support...