Administrative Support Specialist

3 weeks ago

Bismarck, North Dakota, United States University of Mary Full time
Job Summary

The University of Mary seeks a highly skilled and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to the Vice President for Student Development. This role is responsible for scheduling appointments, managing projects, and preparing professional reports with little or no supervision. The ideal candidate will have a bachelor's degree in a related field and a minimum of four years of experience providing administrative support services to senior management.

Key Responsibilities
  • Schedule appointments, meetings, and travel itineraries for the Vice President for Student Development and assist in managing phone calls, emails, written correspondence, inquiries, requests, and other communications.
  • Prepare agendas, coordinate preparations for meetings, and record meeting minutes and notes.
  • Manage projects, conduct research, and prepare professional reports, including the Student Development Report and Assessment plan.
  • Represent the Office of the Vice President for Student Development on University committees and task forces as assigned.
  • Oversee the process of hiring, onboarding, and supervising student workers, building and maintaining a professional culture of hospitality and service.
  • Oversee office procedures, documents, and records within the Office of Student Development.
  • Make and/or assist with presentations on topics related to the functions of the department.
  • Assist in planning and coordinating departmental and university-wide special events and activities.
Requirements
  • Bachelor's degree in a field closely related to the position responsibilities.
  • Minimum of four years of experience providing administrative support services to senior management.
  • Uphold a strict level of confidentiality as appropriate for an executive environment.
  • Uphold and support the Christian, Catholic, Benedictine mission of the University of Mary.
  • Support the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.
  • Build a culture of ready and earnest hospitality in the Office of Student Development and throughout the university.
Preferred Qualifications
  • Exceptional interpersonal skills, including the ability to deal with a wide variety of people.
  • Excellent verbal and written communication skills, including the ability to make presentations and write professional reports.
  • Strong organizational skills, including the ability to maintain databases and files and work on multiple projects.
  • Advanced Microsoft Office skills and the ability to become proficient with university-specific programs and software.
About the University of Mary
The University of Mary is a Catholic institution located in Bismarck, North Dakota. We are committed to providing a supportive and inclusive environment for our students, faculty, and staff. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

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