Part Time Transaction Coordinator and Administrative Support Specialist

5 days ago

Chester, New Jersey, United States Globex International Group- Full time
Transaction Manager and Office Assistant

We are seeking a skilled Part-Time Transaction Manager and Office Assistant to join our team at Globex International. The ideal candidate will have experience with QuickBooks Desktop version for Windows, as well as strong organizational and communication skills.

About the Role

This is a part-time role that may lead to full-time, ideally suited for an individual who can work independently and collaboratively as needed. You will be responsible for transaction duties and responsibilities for our New Jersey office, with a contributory role for overseas offices as needed.

The overriding priority and guiding principle of this position is to ensure that every aspect of the office you interact with is in a positive way with the current and future interests of the company.

Key Responsibilities
  • Maintain and update Excel logs of invoice requests and outgoing payment requests made by the Globex team, track and report status to the President upon request.
  • Generate and distribute monthly Revenue Reports, Outstanding Invoice Reports, Transaction Reports, and other reports as needed.
  • Reconcile QuickBooks against external logs and other records to confirm the completeness and accuracy of the database, discuss and correct any discrepancies uncovered with the President's approval.
Office Assistant Activities & Duties
  • Implement all Globex International procedures for Accounts and Account control for both our Customers and our Business, make weekly status reports on all Brokers, Accounts, Money-In, Outstanding Monies report and item status.
  • Support presentation preparation, communications, report and exhibit creation/typing of letters, e mails, reports as needed.
  • Create and track data and reports as needed for office expenses, keep copies of all expenses and payments.
  • Act as office receptionist when in the office, assist with other activities as assigned.

This role involves working with foreign currencies and requires a strong understanding of financial systems and processes.

We offer a competitive salary of $45,000 - $55,000 per year, depending on experience, and the opportunity to work with a dynamic and growing international consultancy providing its Partner Insurance Brokers with an international capability in both Property & Casualty and Health & Benefits.

Globex International - https://globexintl.com/ - works with more than 50 of the largest regional brokers in North America and interacts with 300 agents, brokers and consultants in over 160 countries worldwide.

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