Associate/Senior Associate Registrar

4 days ago

Oxford, United States InsideHigherEd Full time

Job Summary:

Serves as a key member of the senior leadership team in the Office of the University Registrar, representing the University Registrar and the Office in the absence of, or at the request of, the University Registrar. Oversees critical operations within the Office, including class scheduling, registration, enrollment reporting, academic records, curriculum management, transfer evaluation/articulation, and degree clearance.

Duties and Responsibilities:

  • Maintains the highest level of institutional integrity for the critical office responsibility of maintaining the degree and student records of all past, present, and future students.
  • Ensures the highest level of accuracy in processes supporting faculty, administration, and students.
  • Ensures the highest degree of privacy and confidentiality for office operations given the sensitive nature of academic and personal information and records.
  • Assists in planning, directing, and managing daily operations and future initiatives.
  • Develops and delivers complex data analyses and reports to University executive leadership.
  • Serves as University Registrar liaison with the Office of the Provost and other University leadership and academic divisions for the purpose of institutional planning and support.
  • Directly supervises and manages staff, including preparing annual evaluations, setting goals, coaching for success, and administering disciplinary measures.
  • Oversees new and existing process, system, and software procurements, implementations/upgrades.
  • Serves as project manager on IT projects.
  • Serves as the University Registrar liaison to University constituents and outside parties regarding FERPA, student data requests, and security access to student areas of the University database.

Requirements:

  • Bachelor's degree in a related field and a minimum of 5-8 years of experience in a University Registrar's office with increasing responsibility.
  • Established functional, implementation, and enhancement experience with web-based information systems, including student databases with integrated software applications.
  • Strong analytical, written, verbal, and interpersonal communication skills congruent with collaborative management style and a commitment to teamwork and camaraderie in all areas of the University.
  • Strong appreciation for cultural diversity and inclusion.

Preferred Qualifications:

  • Experience with Ellucian Banner software, CollegeNet 25Live, College Source uAchieve, NSC electronic transcript functionality, or CourseLeaf/Leepfrog products.

Knowledge, Skills, and Abilities:

  • Knowledge of federal and state law in the area of protection and security of student academic records (e.g., FERPA, open records laws).
  • Demonstrated evidence of strong leadership and managerial skills, including the ability to oversee multiple projects, set priorities, and manage resources, staff, and operational processes.

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