Deputy Court Clerk: Administrative Support
4 weeks ago
The Deputy Court Clerk plays a vital role in the Municipal Court, providing administrative support to ensure the smooth operation of the department. This position requires a high level of organization, attention to detail, and excellent communication skills.
Key Responsibilities
Receives and responds to incoming calls, emails, and voicemails, providing accurate and timely information to the public.
Assists in preparing payment slips, ticket data, and criminal case data entry, ensuring accuracy and attention to detail.
Composes, types, and edits correspondence, maintaining a professional tone and format.
Maintains filing systems, record control, and indexing, utilizing moderate independent judgment.
Assists in compiling data for Spring Break information packets and various procedure pamphlets/brochures.
Responsible for fine collection by telephone, letter, and in reporting methods, ensuring compliance with city policies and procedures.
Procures and maintains material and supplies for the department, adhering to city purchasing policies.
Requirements
High school diploma or equivalent, with coursework in typing and/or general office practices.
Two (2) years of related work experience in a clerical or administrative position, or any equivalent combination of education and experience.
Valid state driver's license.
Bilingual: Spanish and English is required.
Work Environment
The work environment is typically an air-conditioned office with a moderately quiet noise level. The employee is frequently required to sit, talk, and hear, use hands to operate objects, and reach with hands and arms. Occasional walking, lifting, and/or moving up to twenty-five (25) pounds may be required. Specific vision abilities include close vision and the ability to adjust focus.
Selection Guidelines
Formal application, rating of education and experience, oral interview, and reference check may be required. Job-related tests may be administered as needed.
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