Office Support Specialist

3 weeks ago


Altoona, Iowa, United States Summit Products Full time
Job Description

We are seeking a detail-oriented and proactive Office Assistant to support various administrative tasks, assist with purchasing and inventory management, and ensure smooth office operations at Summit Products.

Key Responsibilities:

  • Purchasing Support: Manage the weekly consumable purchasing process by reviewing inventory levels and placing orders as needed. Utilize the Summit and Fresco Dashboard for tracking and managing purchasing activities and inventory status.
  • Inventory Management: Monitor stock levels and coordinate the inventory replenishment process to ensure adequate supplies.
  • Order Entry: Accurately enter orders into the system, ensuring timely processing and fulfillment.
  • Shipping and Receiving: Assist with shipping and receiving of packages, ensuring accurate documentation and tracking.
  • Answering Phones: Handle incoming phone calls, directing inquiries to appropriate departments or personnel.
  • Billing and Invoicing: Assist with billing processes, including invoice preparation and follow-up on payment status.
  • General Administrative Support: Perform additional tasks as assigned by management, including filing, data entry, and office organization. Support team members with various administrative duties as needed to enhance office efficiency.

Requirements:

  • Detail-oriented and proactive individual with excellent organizational skills.
  • Ability to manage multiple tasks and prioritize responsibilities.
  • Strong communication and interpersonal skills.
  • Proficiency in using software applications, including inventory management systems.

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