Law Firm Administrator

3 weeks ago


Charlotte, North Carolina, United States HAMILTON STEPHENS STEELE MARTIN PLLC Full time
About Our TeamWe are a mid-sized law firm located in Charlotte, North Carolina, dedicated to delivering exceptional legal services while maintaining a friendly, supportive, and relaxed work atmosphere. As a member of our team, you will be part of a collaborative and dynamic group that values teamwork and open communication.

We are seeking a highly skilled Billing Coordinator to join our team, responsible for managing the firm's billing processes, including preparing and distributing monthly proformas, processing write-offs, discounts, and handling transfers, edits, or special requests on prebills.

You will work closely with attorneys, paralegals, and other staff members to ensure timely and accurate billing to clients. This includes reviewing invoices to ensure they are in the correct format, rate schedule, and address before finalizing them. You will also provide timely information on billing and collections requests, submit invoices to attorneys and legal assistants, and maintain communication with attorneys to ensure billing deadlines are met.

This is an excellent opportunity for someone who is highly organized, detail-oriented, and able to multitask in a fast-paced environment. We value teamwork and collaboration, so if you're a self-starter who thrives in a supportive atmosphere, we'd love to hear from you

Key Responsibilities:

  • Manage the firm's billing processes, including preparing and distributing monthly proformas
  • Process and handle write-offs, discounts, etc.
  • Handle transfers, edits, or special requests on prebills
  • Review invoices to ensure proper format, rate schedule, and address
  • Provide timely information on billing and collections requests
  • Submit invoices to attorneys, paralegals, or legal assistants
  • Maintain communication with attorneys to ensure billing deadlines are met

RequirementsTo be successful in this role, you should have:

  • 2+ years of experience in billing or accounting
  • 2+ years of experience with Microsoft Excel
  • Excellent organizational and time management skills

What We OfferWe offer a competitive salary range of $25.50 - 28.00 per hour, paid parking, paid time off, 3% employer-paid 401(k) contributions, employee health/dental insurance, vision, FSA, HSA, STD, LTD, and life insurance coverage, and the potential to earn an annual bonus.



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