Administrative Support Specialist

4 weeks ago


Dallas, Texas, United States Hillwood Full time
Job Overview:

Hillwood, a renowned real estate investment and development company, seeks a skilled Senior Administrative Assistant to provide exceptional support to the Executive Administrative Director (EAD) in the office of the Chairman. This high-profile role requires a candidate with strong customer service skills, meticulous attention to detail, and excellent organizational abilities. The ideal individual will possess the ability to interact with top executives in a fast-paced environment while exercising good judgment and discretion when handling confidential matters.

Responsibilities:

* Assist the EAD with research and preparation of briefing materials for meetings, travel, and speaking engagements
* Coordinate business and personal travel arrangements, including reservations, transportation, and accommodations
* Manage correspondence, mail, and files for historical and informational reference
* Receive and log invitations/contribution requests for the weekly scheduling meeting
* Order lunch and set up coffee as needed
* Register, greet, and escort guests as required
* Answer phones, maintain phone logs, and place calls as directed by the EAD
* Maintain business and personal contacts
* Archive and download personal/business photos
* Order personal/business items as directed by the EAD
* Prepare reports as requested by the EAD
* Communicate with household staff members
* Participate in weekly scheduling meetings
* Provide backup support to the EAD when needed

Requirements:

* Excellent written and verbal communication skills
* Strong project management and organizational skills
* Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
* Maintain confidentiality
* Work effectively with executives and staff
* Use initiative and maintain responsibility
* Work with minimal direct supervision
* Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Internet Explorer/Chrome

Benefits:

This role offers a competitive salary of $60,000 - $80,000 per annum, depending on experience. Additionally, Hillwood provides an attractive benefits package, including health insurance, retirement plan, and paid time off.

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