Real Estate Transaction Coordinator

4 weeks ago

Chicago, Illinois, United States Justin Lucas Group Full time
Job Description

Job Title: Team Administrative Assistant for the Justin Lucas Group

Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Justin Lucas Group. The ideal candidate will be responsible for managing client relationships, coordinating transactions, and supporting marketing efforts.

Responsibilities:

  • Manage the Real Estate transaction process for buyer, seller, and renter clients from start to finish, acting as a point of contact for attorneys, inspectors, other realtors, and lenders.
  • Manage contracts and disclosures with clients via DocuSign and upload documents to internal databases (DMS - Deal Management System).
  • Manage contacts and tasks in the CRM (Client Relationship Management), ensuring accuracy and completeness.
  • Keep track of important dates and manage the team calendar (listing, open houses, contracts, Attorney/Inspection review, appraisal, mortgage contingency, closing), print critical documents for final walkthrough and closing, and purchase closing gifts for clients.
  • Schedule and coordinate buyer tours, track property visits, and manage Top Agent Network buyer profiles/searches.
  • Order photography and floor plans, meet with photographers at properties to ensure high-quality images, create & manage MLS (Multiple Listing Service) listings, add professional photos to MLS, and create & order custom brochures.
  • Execute social media marketing campaigns and update the company website and social media platforms (Instagram, Facebook, Twitter, LinkedIn, Vimeo, YouTube, and Google)
  • Organize and help facilitate client appreciation events and create/send direct mail to past, current, and prospective clients.
  • Facilitate and support business development efforts.

Requirements:

  • High school diploma or equivalent; associate or bachelor's degree in business, marketing, or a related field is a plus.
  • Excellent organizational, time-management, and communication skills.
  • Proficient in Microsoft Office and Google Products.
  • Familiarity with social media platforms and digital marketing techniques.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Valid driver's license and reliable transportation

This is a full-time position with competitive compensation. If you are passionate about real estate, have a can-do attitude, and want to grow with us, please submit your resume and cover letter. We look forward to hearing from you

Company Description

The Justin Lucas Group is a top-performing real estate team based in Chicago, IL, with a presence in both Chicago and Southwest Michigan. Our team is dedicated to providing an exceptional and transformative experience for clients, whether buying, selling, or investing in real estate. We pride ourselves on our modern, client-centric approach, blending industry expertise with cutting-edge marketing strategies to deliver outstanding results in the dynamic real estate markets we serve.

Led by award-winning real estate agent Justin Lucas, our group is known for its attention to detail, strong client relationships, and deep knowledge of the luxury real estate market. We work closely with each client to understand their needs and provide a seamless, stress-free process from start to finish. With a commitment to innovation, collaboration, and client satisfaction, the Justin Lucas Group sets a new standard in real estate excellence.

Whether managing high-end listings in Chicago's premier neighborhoods or helping clients find their dream homes in Southwest Michigan, we go above and beyond to ensure success at every stage of the real estate journey.

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