Receptionist Coordinator

Position: Front Office Assistant

Location: Harvard, IL

Community Health Partnership of Illinois is a non-profit entity dedicated to delivering primary health services to migrant farmworkers and other medically underserved communities across northern and central Illinois. Our mission is to provide high-quality, culturally sensitive health care services to our patients, caregivers, and partners within the communities we serve.

We are looking for a personable and detail-oriented Front Office Assistant. This role is crucial in ensuring that all guests and visitors receive outstanding customer service upon entering our facility. The ideal candidate will possess excellent communication abilities, demonstrate effective multitasking skills, and maintain a professional attitude.

Key Responsibilities:

• Welcome and assist guests and visitors as they arrive at the office.
• Manage incoming phone calls with professionalism and courtesy.
• Keep the front desk area tidy and organized.
• Coordinate appointment scheduling and maintain the office calendar.
• Support administrative tasks, including filing, data entry, and photocopying.
• Handle incoming and outgoing correspondence.
• Ensure office supplies are stocked and organized.
• Oversee visitor sign-in and sign-out procedures.
• Assist with special projects and events as required.

Qualifications:

• High school diploma or equivalent.
• Experience in customer service or administrative support is preferred.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite.
• Able to prioritize tasks and manage multiple responsibilities efficiently.
• Exhibit a professional and friendly demeanor.
• Bilingual in Spanish and English is required.

Licenses & Certifications:

• Valid driver's license and automobile insurance.
• CPR certification within 90 days of employment and ongoing certification thereafter. Annual OSHA/HIPAA training as per the CHP OSHA/HIPAA manual.
• Annual TB testing in accordance with CHP TB policies. Hepatitis B vaccination or waiver as per CHP protocols.

If you are a motivated individual with a strong commitment to customer service, we encourage you to submit your resume and a cover letter explaining your suitability for the Front Office Assistant role.