Administrative Executive

3 days ago


Mastic Beach, New York, United States MyCareersFuture Full time

**Job Summary**

We are seeking a highly organized and detail-oriented Administrative Executive to join our team at MyCareersFuture. As an Administrative Executive, you will provide critical support to our officers in various administrative tasks, ensuring the smooth operation of our business.

**Key Responsibilities:**

  • Provide full support and assistance to officers in creating purchase orders, service entries, and processing e-invoices.
  • Follow up on outstanding purchase orders and invoices to ensure timely payment and resolution.
  • Assist in filing documents to our Document Management System, maintaining accurate and up-to-date records.
  • Collaborate with course providers to register courses and schedule training requests in our HR system.
  • Schedule Safety and Quality inspections for company projects and notify project stakeholders of inspection dates.
  • Assist officers in collecting data from inspection reports and uploading it into our Tableau Dashboard.
  • Maintain our company webpage, ensuring it is up-to-date and accurate.
  • Take minutes during meetings and ensure they are distributed to relevant parties.
  • Perform other administrative duties as required.

**Requirements:**

  • Hold a GCE 'A' Levels qualification.
  • Possess good communication and writing skills, with the ability to articulate complex ideas clearly.
  • Have a working knowledge of Microsoft Office, with proficiency in Word, Excel, and PowerPoint.
  • Minimum 3 years of relevant experience in an administrative role.


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:MyCareersFuture is seeking an experienced Administrative Executive to join our team in Singapore. As an Administrative Executive, you will be responsible for providing general day-to-day administration functions and duties, including arranging appointments, coordinating meetings, and providing administrative support to executives and expatriate...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:MyCareersFuture is seeking an experienced Administrative Executive to join our team in Singapore. As an Administrative Executive, you will be responsible for providing general day-to-day administration functions and duties, including arranging appointments, coordinating meetings, and providing administrative support to executives and expatriate...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly organized and detail-oriented Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing administrative support to our executives, ensuring the smooth operation of our office.**Key Responsibilities:**Coordinate and manage executives' calendars, meetings,...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryMyCareersFuture is seeking a highly skilled and experienced Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing complex administrative support to our organization, including event management, corporate support, and budgeting.Key ResponsibilitiesAssist in the planning and execution of...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job DescriptionMyCareersFuture is seeking an experienced Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing administrative support to our organization.Key ResponsibilitiesProvide administrative support to the team, including handling correspondence, data entry, and filing.Manage and maintain...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Executive to join our team at MyCareersFuture. As an Administrative Executive, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesPerform administrative duties such as data entry, filing,...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job Title: Administrative ExecutiveJob Summary:We are seeking a highly organized and detail-oriented Administrative Executive to join our team at MyCareersFuture. As an Administrative Executive, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Registration of...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Executive to join our team at MyCareersFuture. As an Administrative Executive, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key ResponsibilitiesManage and maintain accurate records and databases,...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:MyCareersFuture is seeking an experienced Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing administrative support to our organization.Key Responsibilities:Creating and maintaining filing systems to ensure accurate and efficient record-keeping.Providing exceptional customer service by...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking an experienced Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing administrative support to our operations team.**Key Responsibilities:**Manage student access and records, ensuring accurate and up-to-date information.Liaise with internal and external...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryThe Executive Administration provides clerical support to our managers and employees and coordinates all daily administrative activities.Key ResponsibilitiesProvide administrative support to the Corporate Services department, ensuring the smooth operation of daily activities.Manage Society matters, including membership details, registries, and...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly skilled and experienced Executive Administrator to join our team. As an Executive Administrator, you will play a critical role in supporting the day-to-day operations of our organization.**Key Responsibilities:**Manage student enrolment and affairs mattersCoordinate facilities maintenance and repair...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking an experienced Executive Administrator to join our team. As an Executive Administrator, you will be responsible for managing membership accounts, payable and receivable transactions, and administrative duties.**Key Responsibilities:**Manage membership accounts, including yearly membership renewal packages, renewal...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Executive to join our team at MyCareersFuture. As an Administrative Executive, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key Responsibilities:Liaise with customers and...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Executive to join our team at MyCareersFuture. As an Administrative Executive, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key ResponsibilitiesProvide administrative...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    **Job Summary**MyCareersFuture is seeking a highly organized and detail-oriented Administrative Executive to join our team. As an Administrative Executive, you will be responsible for providing administrative support to our operations team.**Key Responsibilities:**Manage bookkeeping and data entry, including AP/AR and GST records.Assist the sales team in...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Executive to join our team at MyCareersFuture. The successful candidate will be responsible for providing administrative support to our CEO and other senior executives, ensuring the smooth operation of our office and contributing to the overall success of our organization.Key...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at MyCareersFuture. The successful candidate will provide administrative support and services to the Executive Director and other senior executives, ensuring the smooth operation of the organization.Key Responsibilities:Provide administrative...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryAs an Executive Administrator at MyCareersFuture, you will play a crucial role in ensuring the smooth operation of our office activities and compliance with company policies. This is an exciting opportunity to utilize your administrative skills and experience to support our team's success.Key ResponsibilitiesCoordinate and oversee office...


  • Mastic Beach, New York, United States MyCareersFuture Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Executive to join our team at MyCareersFuture. As an Administrative Support Executive, you will provide administrative support to the Planning & Development Director and assist in various administrative tasks.Key ResponsibilitiesProvide administrative support to the...