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Billing and Financial Operations Specialist

2 months ago

New York County New York, United States Burson North America Full time
About the Role

We are seeking a highly skilled Client Finance Associate to join our growing finance team at Burson North America. As a key member of our billing department, you will be responsible for providing exceptional financial support to our internal teams and clients.

Key Responsibilities
  • Project and subproject creation, assigning budgets to projects
  • Upload invoices to client portals, including COUPA, Ariba, and Time Metrics
  • Review client billable charges, supporting documentation, and work with Account Leads to determine appropriate month's billing
  • Draft, edit, and finalize invoices for clients, collaborating closely with Account Leads
  • Maintain trackers for overall accounts, including amount billed, approved budgets, inter-company budget allocations, and year-to-date fees and expenses
  • Match supporting documentation of expenses to draft invoices
  • Ensure timely submission of invoices and adherence to client agreements
  • Ensure purchase orders are received for new projects or revised budgets
  • Assist in the collection process of past due accounts as needed
  • Support Project Managers/Client leaders on client queries and requests
  • Reconcile final invoices and close jobs
  • Provide support to Client leaders on ad-hoc assignments
  • Assist with monthly close related to client portfolio, project journals, and other duties, including SOX compliance with revenue recognition
  • Reconcile work in progress for assigned clients
  • Monthly intercompany billing
Requirements
  • Bachelor's degree in Accounting, Finance, or Business Management, or equivalent experience
  • At least two years' work experience in billing, preferably in public relations, law firms, or other professional services and consulting businesses
  • Strong attention to detail
  • Ability to work independently and collaboratively with various project leads and office finance departments on intercompany transactions
  • Strong communication skills, both verbal and written
  • Ability to meet deadlines in a fast-paced environment
  • Ability to interact with employees at all levels
  • Familiarity with computerized billing/accounting systems
  • Strong Math/Analytical skills
  • Dependable with deadlines and flexible to work beyond standard working hours during peak periods
  • Must be flexible and team-oriented
  • Proficiency in Excel (V-Lookup, Pivot Table, etc.)
Perks of Working at Burson North America
  • Hybrid work environment offering flexibility and balance between working from home and going into the office
  • Career growth opportunities through continued education, training, and development courses, as well as Burson's Career Pathing program
  • Employee Resource Groups providing a platform for networking, building leadership skills, gaining visibility, and accelerating careers
  • Paid time off for vacation, sick, and personal days, including 9 paid holidays, Summer Fridays, and flexible vacation policy
  • 12 weeks paid Parental Leave for bonding with new children, including adoption and foster care
  • Wellness benefits, including healthcare, vision, dental, and pet insurance, as well as free virtual or in-person counseling for mental health
  • 401K Savings and Investment Plans
  • Commuter benefits using pre-tax dollars for eligible commuting and parking expenses
  • WPP Employee Discount Program based on client roster