Assistant Building Operations Coordinator
3 weeks ago
About the Role
We are seeking an experienced Assistant Property Manager to join our operations team at Ascend. The ideal candidate will be responsible for the successful fiscal and real property management of our building, working closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams.
Key Responsibilities:
- Actively participate in the preparation of monthly and annual financial reporting packages, project managing above-standard work for tenants, including suite improvements and maintenance.
- Establish and maintain relationships with building vendors, driving high-quality work and service.
- Manage all tenant correspondence, move-ins and move-outs, and preparation of related documents.
- Participate in all aspects of the property budget and monthly variances.
- Assist the Property Manager with aging reports and follow up on delinquencies.
- Oversee various capital and TI projects and independently manage smaller construction projects.
- Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects, and events.
- Prepare tenant lease abstracts and vendor agreements.
- Split and code invoices, research issues with vendor invoices, and ensure tenant billbacks have been processed.
- Track accruals of vendor invoices for accurate month-end reporting.
- Assist with variance explanations on expense-related items.
- Ensure tenant files are complete and in compliance with building standards.
- Responsible for leading regular inspections of properties with janitorial and other building service providers.
- Develop SOWs and RFPs for recurring and one-time services.
- Oversee tenant and vendor insurance certificates.
Requirements:
- 3 years as a Property Coordinator or Administrator.
- Strong knowledge of finance and building operations with excellent communication skills.
- Highly proficient in Microsoft Excel, Word, Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
- Professional with exceptional problem-solving and analytical skills.
- Excellent customer service skills and ability to develop long-term relationships with tenants.
Benefits:
- Medical, Dental, Vision, PTO, and PST.
Compensation: $80,000 - $90,000 annually.
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