Support Services Associate

4 days ago


Fremont, California, United States A&D Precision Full time

Job Summary:

We are seeking an experienced administrative assistant to join our team at A&D Precision, a leading manufacturer in the industry. The ideal candidate will have proven experience as an administrative assistant, knowledge of office management systems and procedures, and excellent time management skills. You will be responsible for providing administrative support to our leadership team and employees, managing phone and vonage system, office supplies inventory, printers maintenance, paper shredding coordination, supporting company lunches and events, and general administrative tasks.

Responsibilities:

  1. Manage Office Supplies:

    Monitor and replenish office supplies, including paper, coffee, toner, and other essentials, maintaining accurate inventory levels and placing orders when necessary.

  2. Perform Printers Maintenance:

    Oversee regular maintenance and servicing of office printers, troubleshooting any issues and coordinating repairs or servicing as needed.

  3. Coordinate Paper Shredding:

    Arrange secure disposal of sensitive documents with a paper shredding service provider, ensuring shredding complies with data protection and confidentiality regulations.

  4. Support Company Events:

    Assist with organizing and coordinating company lunches and events, handling catering arrangements, setup, and cleanup.

  5. Provide General Administrative Support:

    Assist with other administrative tasks such as light purchasing and filling out required industry and company forms.

Requirements:

  • Proven experience as an administrative assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Time management skills and prioritization abilities.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Organizational skills with the ability to multitask.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus.


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