Facilities Manager

1 week ago


Long Island, United States Wilson Elser Full time
Job Overview

The ideal candidate will have a strong background in facilities management, with experience overseeing day-to-day repairs, coordinating office moves, and maintaining inventory control. This role requires excellent communication skills, the ability to lift up to 50 pounds, and basic handyman skills.

About Wilson Elser

Wilson Elser is a full-service defense litigation law firm with over 1,100 attorneys across 44 offices in the United States. We are committed to providing our employees with outstanding training and development opportunities, ensuring their success through a collaborative culture, vast resources, and a broad client base.

Responsibilities
  • Oversee and maintain all office facilities and furnishings
  • Handle day-to-day repairs to furniture and equipment
  • Work directly with vendors to supervise installation and complete repairs of equipment and furniture
  • Coordinate facilities issues with the building management company as needed
  • Work closely with building maintenance to coordinate building repairs
  • Coordinate with cleaning crew to ensure service meets the Firm's expectations
  • Work closely with building security command center for any security related issues
  • Coordinate office planning duties, addressing workspace area standards and ergonomic issues
  • Coordinate office moves
  • Participate in the preparation of bid packages and purchase orders and the awarding of contracts
  • Use online system to maintain inventory of supplies
  • Negotiate preferred pricing with vendors and travel locally to retail stores to make purchases
  • Oversee completion of office maintenance and housekeeping tasks, coordinate conference room set-ups and maintenance
  • Assist with preparing of local office events
  • Sort and distribute incoming mail, package, and faxes to the appropriate recipients within the firm
  • Collect and process outgoing mail, ensuring accurate postage and proper handling
  • Operate all copy center equipment including copiers, lamination machine, cutters and other print production equipment
  • Provide copy services for employees
  • Maintain timely production schedule to ensure all printing and copying deadlines are met


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