Administrative Assistant/Timekeeper

2 days ago

Skippack, Pennsylvania, United States H&K Group Full time
Administrative Assistant/Timekeeper

We are seeking a highly organized and detail-oriented Administrative Assistant/Timekeeper to join our team at H&K Group, Inc. This role is responsible for compiling employee time and production records, as well as performing various administrative duties.

Responsibilities:
  • Answer and direct phone calls, take messages, and transfer calls as needed.
  • Prepare bids for estimators and send to contractors via email, as requested.
  • Assist with scanning, filing, and general office organization.
  • Track subcontractor information, including billing, work slips, insurance, and contracts.
  • Order office supplies, sign for packages, and direct delivery personnel.
  • Receipt items purchased by the company and cross-check pricing to confirm.
  • Create Purchase Orders for material/supply purchases and subcontractors.
  • Request contract documents from clients and vendors.
Timekeeper Duties:
  • Review timesheets, job schedules, and timecards for completeness and accuracy.
  • Compute total time worked by employees, review time worked in HCSS Software, and serve as liaison to the Payroll Department.
  • Provide support and respond to questions, requests, etc. from employees regarding hours worked, verify wage rates paid to employees, and set up new employees and Union Hall employees with Payroll and Human Resources.
Requirements:
  • High school diploma or equivalent (such as the GED) from an accredited educational institution or three months related training and/or experience.
  • Experience using various spreadsheet, word processing, and specialized accounting software.
  • Excellent written and verbal communication skills.
  • Able to manage multiple priorities in a fast-paced environment.
  • Accuracy with required recordkeeping.
  • Strong skills in data analysis, decision-making, and ethical judgment.

We offer a competitive salary commensurate with experience, 100% company-paid health benefits, 401(k) savings and investment plan, tuition reimbursement programs, and additional training programs.

H&K Group, Inc. is an equal opportunity employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans status, or any other characteristic protected by law.

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