Legal Administrative Assistant

2 weeks ago

Chattanooga, Tennessee, United States Costco Full time
Job Summary

The Legal Administrative Assistant provides critical support to corporate counsel in real estate acquisitions and dispositions. This role involves assisting in-house and outside legal counsel, development directors, and other parties with legal support, as well as filing, scanning, copying, answering calls and email, drafting and editing documents, processing invoices, and performing other duties assigned by Corporate Counsel.

Key Responsibilities
  • Coordinate closings and acquisitions, including organizing closing documents and preparing and tracking wires for required payments.
  • Work closely with real estate accounting, tax, and energy departments to resolve issues related to real estate development and property management.
  • Draft complex legal site acquisition and land development documents and correspondence, including letters of intent and contract amendments.
  • Review documents, extract, disseminate, and track critical date information, including deposits, feasibility, approvals, permit periods, closing dates, rent commencement, and other trigger dates.
  • Interpret development, acquisition, and governing documents after closings, and compile executive property summaries for use by construction, property management, and other departments.
  • Respond to internal and external inquiries on a broad range of real estate-related matters, such as trigger dates, lease terms, use restrictions, parking requirements, estoppel certificates, ROFR, and options to purchase.
  • Maintain and organize real estate contracts, policies, forms, presentation slides, spreadsheets, and shared documents using Microsoft Suite, Adobe Acrobat, Foxit PhantomPDF, SmartSheets, and Google tools and platforms.
  • Locate items such as designated areas, easements, or other items on ALTA surveys and site plans.
  • Maintain SmartSheets database tracking future assets and liabilities resulting from land acquisitions/leases.
  • Perform administrative duties, including arranging travel, completing and submitting expense reports, cost coding, processing and tracking invoices, researching and obtaining information on various topics as requested.
  • Complete other clerical and administrative tasks as assigned.
  • Back up real estate administrative assistants and front desk receptionists.
  • Regular and reliable workplace attendance at your assigned location.
Requirements
  • At least seven years of relevant legal assistant and/or paralegal experience.
  • Strong familiarity with contracting processes and real estate documents.
  • Proven and reliable ability to maintain confidentiality in all legal matters.
  • Proactive attitude, high engagement, and a strong interest in learning.
  • Proven ability to be professional and congenial, and to adjust positively to changes in direction and/or assignment.
  • Advanced skills using Microsoft Office suite, Google tools, Adobe Acrobat, and Foxit PhantomPDF.
  • Strong attention to detail and interpersonal skills with an emphasis on written and verbal communication.
  • Well-organized, able to identify and prioritize tasks, excellent troubleshooting skills, and ability to successfully manage multiple projects.
  • Ability to make sound critical decisions and accept responsibility for those decisions.
Preferred Qualifications
  • Paralegal certificate a plus.
  • Experience with real estate transactions or prior experience drafting and reviewing real estate documents preferred.
  • Relevant experience in an in-house legal department preferred.
  • High School Diploma or GED preferred.
Costco Wholesale is an Equal-Opportunity Employer

We are committed to providing a workplace free from harassment and discrimination, and we strive to recruit, hire, train, and promote qualified people of all backgrounds. We make all employment decisions without regard to any protected status.

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