Financial Operations Specialist

2 months ago

Miami, Florida, United States airbus Full time
Job Description:

Accounts Payables Coordinator and Credit Management Officer

The Accounts Payables Coordinator & Credit Management Officer reports to the Head of Finance and is responsible for providing financial, administrative, and clerical support to the organization. This role involves negotiating and managing payment arrangements with debtors to recover amounts outstanding, minimizing exposure to bad debt losses, and ensuring full compliance with credit management policies and legislation.

Key Responsibilities:

  • Accounts Payables:
    • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
    • Charges expenses to accounts and cost centers by analyzing invoice/expense reports.
    • Paying vendors by preparing and scheduling payment campaigns and by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
    • Reconciles processed work by verifying entries and comparing system reports to balances.
    • Ensures credit is received for outstanding memos.
    • Issues stop-payments or purchase order amendments.
    • Maintains accounting ledgers by verifying and posting account transactions.
    • Verifies vendor accounts by reconciling monthly statements and related transactions.
    • Preparing analysis of accounts and producing monthly reports
    • Maintains historical records
    • Generally responding to all vendor inquiries regarding accounting.
    • Reports sales taxes by calculating applicable amounts on paid invoices.
    • Continuing to improve the payment process (in particular SAP cockpit).
    • Performing month-end closing tasks
  • Credit Management:
    • Customer Account Management:
      • Update approved customer credit lines
      • Maintain customer accounts in SAP by updating approved credit lines and payment terms
      • Follow and limit credit risk by releasing customer orders based on an assessment of overdue invoices and their maturity as well as the credit usage
      • Making sure that administrative bank guarantees such as letter of credits are always in place by on-time renewal
      • Keep track of incoming payments of customers, post them timely to their accounts and apply them to outstanding invoices based on customer instructions
      • Apply credit notes to customer invoices
      • Maintain concise customer accounts by clearing invoices with payments and inserting appropriate references
    • Communication with customers:
      • Produce and provide customer account statements on a monthly basis as well as on request
      • Obtain customer financial statements for the Head of Finance to assess customer solvency and ATR Americas' credit risk and whether or not a credit line can be established.
    • Debt Recovery:
      • Follow up with customers on overdue invoices in a friendly and diplomatic way and persuade them to pay overdue invoices.
      • Initiate and follow-up the application of advanced payments ('cash on delivery').
      • Make sure that rescheduled debt installments are paid
      • Prepare claims for submission to ATR Americas' credit insurers or external recovery providers
      • Collect and analyze customer disputes (invoicing, pricing, logistics, defective equipment, etc.), forward them to the appropriate technical and commercial services, arrange meetings to follow up on the resolution and/or response to the customer

Requirements:

  • Bachelor's degree in accounting with 2 years of job experience
  • Ability to verbally communicate effectively with vendors, customers, and employees of the organization and build trustful relationships
  • Problem-solving and analytical skills
  • Proficient in SAP R/3 Modules FI/CO
  • Very good MS Office and PC skills
  • Time management and organization skills
  • Attention to detail and thoroughness
  • Ability to maintain confidentiality of employee and company information

This role requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation, and sustainable growth.

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