Financial Management Assistant

2 days ago

Santa Barbara, California, United States Balance Financial Management Full time
Job Title: Financial Management Assistant

Balance Financial Management is seeking a highly skilled Financial Management Assistant to join our team. As a key member of our accounting team, you will play a vital role in the day-to-day management of accounting cycles for multiple clients.

Key Responsibilities:
  • Manage all cost accounting processes from implementation and reviews, ensuring timely and accurate completion of tasks.
  • Responsible for management of accounting team, including onboarding and continuous training and development, technical input, business process evaluation and improvement, and streamlining of process/procedures.
  • Verification of A/P cycle completeness for multiple clients, ensuring timely payments to vendors, assisting in vendor dispute resolution when escalated, and ensuring overall relationship with vendors are in good standing.
  • Verification of A/R cycle completeness for multiple clients, ensuring timely completion and submittal of invoices, regular payment collection, and that overall relationship with clients' customers remain in good standing.
  • Management of cash balances, ensuring cash on hand is appropriate for upcoming financial commitments and anticipating short- and long-term cash needs.
  • Prepares reports which summarize and forecast company business activity and financial position based on past, present, and expected operations.
  • Directs preparation of budgets and reviews budget proposals.
  • Provides management with reviews of an organization's financial status and progress in its various initiatives.
  • Coordinates information for audits of company's accounts, drafting audit schedules, and financial statements.
  • Prepares and/or reviews reports required by regulatory agencies, tax returns, etc.
  • Verification of timely completion of month-end close tasks as outlined in close checklists for each client, including making sure all adjusted journal entries are posted correctly.
  • Analyzing financial data, including reviewing and correcting potential errors in the entries into the company's software platform, to ensure accuracy of financial reports.
  • Communication with Controller when reporting is ready for final review, and processing of corrections.
  • Cost allocations for functional expenses and partnerships via manual or automated processes.
  • Drafting grant and organizational budget preparation and narratives as needed.
  • Verification of timely and accurate processing of payroll, via in-house or outsourced software, and reviewing payroll journal entries.
  • Ensuring team compliance with GAAP, internal control processes, and segregation of duties.
  • Other projects and tasks as assigned.
Requirements:
  • Non-Profit/Foundation Accounting experience required.
  • Government or manufacturing cost accounting experience is highly preferred.
  • Strong accounting background (experience and education) with solid knowledge and understanding of GAAP accounting.
  • Excellent verbal and written communication skills, as well as a professional demeanor.
  • Ability to multi-task and manage time efficiently and effectively to meet critical and aggressive internal and external deadlines.
  • Great attention to detail, problem-solving, and critical thinking skills.
  • Able to work independently, as well as collaboratively to achieve individual and team goals.
  • Proactive and self-motivated attitude with the drive to take ownership of responsibilities assigned.
About Balance Financial Management:

We function as your business and financial management backbone, quickly integrating into your organization and culture. We pride ourselves on our accessible, high-touch, human-centered approach, successfully creating dynamic, long-term client partnerships that foster optimal company performance.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

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